Deputy Finance Manager

Job Summary:

The Deputy Finance Manager oversees all activities that ensure the accuracy, timeliness, and documentation of the Finance Department’s accounting operations and financial reporting (monthly, quarterly, yearly, etc.) in support of high-quality programs serving the poor and vulnerable. The incumbent will help set the standard for the Country Program’s (CP’s) financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the CP.

Roles and Key Responsibilities:

• Oversee accounting processes, policies, and service delivery and maintain accounting controls. Ensure the accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
• Ensure the financial accounting package is updated with relevant information to capture accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).
• Review and analyze financial reports, including the cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified.
• Work with staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
• Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
• Ensure financial reports are generated accurately and disseminated in a timely manner per established reporting schedules. Assist staff and subrecipients with financial reports analysis.
• Oversee the maintenance of a good filing system for all required documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
• Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account by monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analysis and forecast cash needs.

Required Languages - Excellent oral and written English.

Travel - Must be willing and able to travel up to 20 %.

Knowledge, Skills and Abilities

• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Excellent analytical skills with ability to make sound judgment and decisions
• Knowledge of local tax and regulatory reporting procedures.
• Ability to complete all work accurately and completely with a strong eye for detail.
• Ability to act ethically in accordance with recognized professional and organizational codes of ethics.
• Ability to leverage a proactive, resourceful, solutions oriented and results-oriented mindset.
• Ability to work collaboratively.

Preferred Qualifications

• Substantial budgeting, budget/expense analysis, and accounting experience.
• Knowledge of the relevant public donors’ regulations preferred.
• Knowledge of local law in the area of taxation and local regulatory reporting procedures.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package or similar financial reporting software preferred.
• Work experience in an International NGO
• Experience with financial reporting software.

Supervisory Responsibilities - 3 Finance staff.

Key Working Relationships:

Internal

External

Basic Qualifications

• Bachelor’s degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
• Minimum of 5 years’ experience in a position with similar responsibilities.
• Substantial budgeting, budget/expense analysis, and accounting experience.

Agency Competencies (for all CRS Staff):

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

What we offer

CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role. CRS´ work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS´ Code of Conduct.

CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS is an Equal Opportunity Employer.