Tender Specialist

Job Description – Tender Specialist

The Tender Specialist is responsible for managing and coordinating the end-to-end tendering process, ensuring accurate, timely, and compliant submission of tender documents. The role involves coordinating with internal departments, clients, and project teams to prepare competitive and complete tender submissions and support the Management and Commercial Department.

Key Responsibilities

• Manage, organize, and maintain tender documentation and provide administrative support throughout the tendering process.
• Review tender invitations, requirements, specifications, and submission deadlines.
• Prepare tender-related correspondence, forms, and documentation and consolidate client inquiries.
• Coordinate with Project Management, Technical, Finance, and Commercial teams to obtain the required information for tender submissions.
• Receive and register bids and ensure all tender documents are properly recorded and maintained.
• Monitor bid bonds, tender guarantees, performance guarantees , and other related documentation.
• Coordinate responses to client and tender queries in consultation with the Project Management and Commercial teams.
• Compile technical and financial deliverables for tender submissions.
• Coordinate and prepare post-tender clarifications , commercial responses, and supporting documentation.
• Maintain an organized database of tender opportunities, submissions, deadlines, and outcomes.
• Prepare periodic tender reports, summaries, and status updates for Management and the Commercial Department.
• Prepare presentations and supporting materials for management meetings and tender reviews.
• Ensure all tender submissions are completed accurately and submitted within the required deadlines.
• Maintain proper filing and confidentiality of tender and commercial information.

Requirements

• Bachelor’s degree in Engineering, Commerce, Business Administration, or a closely related discipline.
• 5–7 years of relevant experience in tendering, tender administration, bid coordination, or a related field.
• Experience in tender documentation, bid preparation, commercial submissions, and tender coordination .
• Proficient in Microsoft Office , particularly Excel, Word, and PowerPoint.
• Strong numerical, organizational, analytical, and communication skills.
• Excellent attention to detail and ability to work under strict deadlines.
• Good coordination and follow-up skills with multiple internal and external stakeholders.
• Proficiency in English , both written and verbal.
• Ability to handle confidential commercial and tender information professionally.