Legal Assistant Manager

Location: Ho Chi Minh Office

Job category: Laws, Economics, International Business

Industry: IT Hardware, Software and Services including Printing/Document and Audio-Visual Solutions

Report to: Legal Manager

Duties and Responsibilities:

1. Legal Advice and Licensing

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Provide legal advice on all legal issues relating to business of Ricoh Vietnam, particularly those supporting Sales activities.

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Monitor and promptly update relevant legal and regulatory developments and their potential impact on the Company’s business to support compliance.

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Handle licensing and business registration matters, including IRC and ERC, either independently or in coordination with external law firms.

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Work with competent authorities as requested.

2. Risk Management and Operational Compliance

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Support Legal Manager to coordinate with relevant departments and regional risk management team to ensure the compliance in risk management for Ricoh Vietnam.

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Promote risk-based culture and enhance awareness on compliance with Ricoh Code of Conduct and applicable laws through developing relevant communication or training materials.

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Participate in drafting, reviewing, and updating internal company policies, procedures and statutory documents to ensure legal compliance, including matters related to data protection and privacy.

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Coordinate with Vendors/Advisors/relevant departments for activities of compliance with laws environment, fire prevention, ISO, etc... (Offices and Factory).

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Participate in Legal Health-check activities.

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Internal compliance for transaction review (NDA, SCOC, PDP).

3. Contract/Document Management

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Assist the Legal Manager in drafting, reviewing, and updating contract templates.

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Review contracts with customers, vendors and business partners.

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Draft correspondences, templates, reports to strengthen the compliance in conducting transactions.

4. Dispute Resolution:

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Represent the Company in dealing with competent authorities, lawyers, arbitrators, and courts.

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Provide solutions/strategies for disputes settlement and guide legal procedures.

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Support Finance with Bad Debts.

5. Other Legal Corporate Tasks:

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Support in preparing company charter, structuring documents

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Handle licenses, business registration, and intellectual property matters.

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Utilize own expertise/experience and/or work with legal service providers to give consultation to internal business partners to ensure the compliancecompliance with the local law, company policies & minimize legal risks if any to the company.

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Conduct internal training as requested by management.

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Coordinate with Vendor/Regional for activities of insurances for Ricoh Vietnam.

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Other related tasks as assigned by management.

Requirements

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Bachelor’s degree in law from a full-time program is required. Lawyer Practicing Certificate is preferred.

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Minimum 07 years’ experience in the legal field including at least 03 years of in-house legal role.

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In-depth knowledge of legal regulations of Vietnam, particularly in the areas of foreign investment, information technology, data privacy and cybersecurity.

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Hands-on experience in handling foreign investment licensing procedures and resolving disputes before courts, arbitration tribunals, and other competent authorities.

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Understanding of risk management, ISO 14001-Environmental Protection System, Import/Export procedures.

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Proficient in using computer skills and Microsoft office.

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Strong communication skill in both Vietnamese and English is Must.

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Familiar with multinational companies is required.

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Ability to adapt and work with team spirit.

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Strong willingness to learn and develop.

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High sense of responsibility.

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Good skill at time & work management.

Benefits

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Work in an international, dynamic and friendly environment.

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Attractive salary, performance bonus, allowance package

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Insurance as Vietnam’s labor code & extra accident/medical insurance

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13th month salary, annual salary review

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Company trip, year-end party

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Opportunity to learn and improve soft skills, technical skills with international standards

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Opportunity for promotion