HR Operations & Administration Specialist

Ready to take ownership across HR and Office Management?

At 4flow, our people are at the heart of everything we do. We are looking for an HR Generalist & Office Manager (d/f/m) to support our growing team in Spain and become part of our international Corporate Services team.

In this role, you will combine operational HR responsibilities with office management and general affairs activities, helping to create an outstanding employee experience while ensuring smooth day-to-day operations.

Working closely with the HR Manager, you will become a key point of contact for employees, managers and external partners, supporting the entire employee lifecycle and contributing to the development of our HR function.

This position offers the opportunity to build broad expertise across Human Resources and Office Management while working closely with an international team. You will play a key role in supporting employees across Spain, finding new colleagues for Spain, Italy and Portugal as well as contributing directly to the further development of the HR function at 4flow.

What your new challenge will look like

HR Operations & Employee Lifecycle

• Support the complete employee lifecycle from onboarding to offboarding
• Prepare and manage HR documentation and employee records
• Manage time tracking and leave of absences coordination
• Coordinate contract changes, leave management and employee data updates
• Act as the main contact for employees regarding HR administrative topics
• Ensure HR processes are executed efficiently and consistently

Payroll & HR Administration

• Coordinate monthly payroll activities with external providers
• Review payroll data and follow up on employee-related changes
• Manage HR systems and maintain data accuracy
• Ensure compliance with local HR processes and documentation requirements

Talent Acquisition

• Support recruiting processes from job posting to onboarding
• Coordinate interviews and candidate communications
• Support employer branding initiatives and recruitment activities
• Collaborate with external recruiting partners when needed

Compliance & Projects

• Support local HR compliance activities (Equality Plan, LGD, Data Purging…)
• Coordinate documentation and policy updates

Office Management & General Affairs

• Collaborate in the new Zaragoza office set-up project
• Ensure smooth operation of the Zaragoza office and act as the main local contact for all office-related matters
• Coordinate office suppliers and service providers
• Support facilities management & preventive activities (maintenance, inspections, Workplace safety, first aid and evacuation arrangements …)
• Organize employee events and office initiatives
• Manage general office administration and purchasing activities
• Monitor office-related costs and support budget planning and reporting

Why you belong at 4flow

• 2 years of experience as HR Administration, HR Generalist, General Administration, Office Manager or similar roles
• Experience coordinating payroll with external providers and recruiting experience is highly desirable
• Strong organizational skills and ability to manage multiple priorities
• Proactive, hands-on and solution-oriented mindset
• High attention to detail and strong confidentiality standards
• Experience working in an international environment is a plus
• Fluency in Spanish and English (written and spoken) is essential

What we offer

Come join 4flow and be part of our team! 4flow is one of the market leaders in supply chain optimization that offers a clearly defined vision, excellent job security, and outstanding opportunities for your individual development. As part of a highly international, fast-growing company with a vibrant corporate culture, you will enjoy a competitive base salary and a great benefits package.

• Temporary contract (1 year) with potential for conversion to a permanent contract
• Flexible remuneration for Meal vouchers, Kindergarden Vouchers and Transportation Vouchers
• Annual learning budget and unlimited LinkedIn Learning account
• Free access to organic fruit and coffee at all 4flow locations
• Regular company events, a friendly and ambitious company culture
• Career opportunities

Ready to be a part of 4flow? Then please apply online with yourEnglish application documents (CV, letter of motivation and relevant certificates).

We are committed to equal opportunities and welcome applications from all individuals, regardless of age, gender, origin, disability, sexual orientation, religion, or any other legally protected characteristic.

We look forward to hearing from you.