Job Title: Transport Administrator (Subcontractor)

Job number: 373676 Closing Date: 05/09/2026

Business Area / Unit: Transport Operations

Reports to: Central Transport Lead.

BE PART OF THE WORLD’S LARGEST LOGISTICS COMPANY

Deutsche Post DHL Group is the world’s leading logistics and mail company. We’re one of the world’s largest employers, operating in over 220 countries and territories. We’re Europe’s largest postal service, partner for eCommerce and pioneers in secure digital communication.

We’re number one in contract logistics and international express delivery, and a leader in the forwarding business. Join us and you’ll be working for a global company that’s focused on service, quality, and sustainability, and using the power of global trade to connect people and improve lives. And not just for our customers, but for every member of our Group too.

At DHL Supply Chain Kenya, we’re looking for a Transport Administrator (Subcontractor).

Role Outline

The Transport Administrator provides administrative and operational support to transport operations, ensuring efficient coordination of vehicles, drivers, documentation, compliance and reporting. The role supports smooth day-to-day transport activities, service delivery and cost-control objectives.

About the role key duties and responsibilities

• Coordinate daily transport activities.

• Ensure transport records are complete, accurate and properly filed.

• Maintain documentation for audit and compliance purposes.

• Track vehicle licensing, insurance and permit renewals.

• Assist in managing driver’s timesheets and payroll inputs.

• Update fleet databases and transport management systems.

• Ensure compliance with transport regulations and company policies.

• Monitor fleet performance, availability and utilization.

• Identify discrepancies and escalate them for resolution.

• Support investigations into accidents and transport incidents.

• Promote a positive safety culture and employee engagement.

• Track traffic violations, fines and corrective actions.

• Generate daily, weekly and monthly transport reports.

• Ensure fleet compliance with regulatory and company standards.

• Monitor axle-load and weighbridge compliance requirements.

• Track traffic violations, fines and corrective actions.

• Ensure compliance with transport legislation, road safety regulations and company policies.

• Ensure driver compliance with licensing, permits and training requirements.

• Support dispatch control and manage delivery documents, vehicle keys, GPS devices, fuel cards and mobile phones.

• Coordinate communication on delivery issues with customer service and relevant stakeholders.

• Support team performance, workload balance and achievement of personal development objectives.

About you

• Diploma or degree in Logistics, Supply Chain Management or a related field; relevant professional qualification.

• 2-5 years in logistics, transport administration or a related operational environment.

• Proven transport administration or dispatch experience, preferably within the logistics industry.

• Experience coordinating daily transport activities, maintaining transport and driver records, tracking compliance renewals, updating fleet databases or TMS, preparing reports, supporting payroll inputs and escalating discrepancies.

• Experience supporting Kenya-based transport operations and applicable local road transport requirements.

• Fluent written and spoken communication.

What we offer

• DHL Supply Chain has a truly international, Inclusive, and diverse working environment, with a strong emphasis on values and team-based leadership along with an open and engaging company culture.

• Extensive learning and development opportunities.

• Health insurance cover - Inpatient / Outpatient / Dental / Optical.

• Tools for the assigned tasks and results delivery.

Languages

English - verbal and written.

Job Summary

• ID- AV- 373676

• Job Type- Full-time

• Job Location- Nairobi, Kenya,

• Recruiter Details- Stephen Ochieng

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