Executive, Procurement

Procurement Operations

• Execute end-to-end procurement processes including sourcing, request for quotation (RFQ), evaluation, and purchase order issuance
• Ensure all procurement activities are completed within the required timeline and budget
• Coordinate with end-users to understand and fulfill purchasing requirements

Supplier Management

• Source, evaluate, and recommend suppliers in accordance with company policies
• Maintain and update the approved supplier database
• Monitor supplier performance in terms of quality, delivery, and service

Cost Management & Negotiation

• Negotiate pricing, terms, and contractual agreements with suppliers
• Identify opportunities for cost savings and value improvement
• Conduct market analysis to benchmark pricing and supplier competitiveness

Compliance & Governance

• Ensure all procurement activities comply with internal policies, procedures, and regulatory requirements
• Uphold integrity by preventing unethical practices including fraud, bribery, and conflict of interest
• Maintain proper documentation and audit trails for all procurement transactions

Purchase Order Administration

• Prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix
• Monitor PO status and follow up on deliveries to ensure timely fulfillment
• Resolve discrepancies related to pricing, quantity, or specifications

Inventory & Stock Control

• Assist in stock-taking activities as required.

• Monitor stock levels daily, especially fast-moving items, and alert the Purchasing Executive

   before stockouts occur. 
  

• Support the coordination between purchasing and students for uniform measurement activities.

Job Requirement:

Education

• Diploma in Business Administration, or a related field

Experience

• Minimum 2years of relevant experience in procurement or purchasing
• Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage

Competencies

• Strong negotiation and vendor management skills
• Good analytical and problem-solving abilities
• High level of integrity and professionalism
• Effective communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines