Administrative Assistant 4

Posting number: DCE-OSTR-2026-225498-IGA

Department: DCE-Conservation and Energy

Division: Office of State Resources

Job classification: ADMINISTRATIVE ASSISTANT 4

Posting type: Open & Promotional

Categories: Natural Resources

Summary

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Office of State Resources – Land Administration

The Office of State Resources (OSTR) is responsible for the stewardship, administration, and strategic management of Louisiana’s publicly owned land, mineral, water, and subsurface assets for energy-related development. At the direction of the State Mineral and Energy Board (SMEB), the Office supports the full lifecycle of public resource management — beginning with the initial bid and contract evaluation, negotiation, and title verification.

OSTR manages Louisiana’s proprietary interests in minerals, water, and alternative energy on state lands and water bottoms. It oversees leasing through the State Mineral & Energy Board, ensures accurate royalty collection and audits, and expands into renewable leasing and groundwater management. By uniting mineral, land, and water stewardship, OSTR provides fiduciary oversight of public assets while developing a comprehensive water plan and integrating groundwater district functions. Its role ensures the state captures fair value from resources while safeguarding long-term sustainability.

The incumbent in this position serves as a special assistant to the Petroleum Lands Director, who oversees the Land Administration Division for the Office of State Resources (OSTR) in the Department of Conservation and Energy (C&E). The Land Administration Division (Division) is responsible for the administration of state mineral and surface leases, energy-related operating agreements, rights-of-way (ROWs), subsurface leases, carbon storage and alternative energy agreements, and provides strategic direction for the use and monetization of public land assets.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Examples of duties

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

Duties include, but are not limited to, the following:

• Enter information into the SONRIS database as needed. Scan and enter all instruments into the lease file screen in SONRIS.
• Enter Instrument ID, Date, Type, Description, Lease Number, Original Lessee, including, but not limited to, State Leases, Assignments, Releases, Change of Names, Resolutions, Operating Agreements, and Unit Agreements
• All other duties related to document and lease file maintenance within SONRIS or other C&E software as directed by the Division Land Manager or Petroleum Lands Director.
• Maintain the mail log, review and prioritize mail. Distribute mail to recipients within the Division
• Assist in the preparation of the monthly State Mineral and Energy Board (SMEB) meeting reports and minutes.
• Responsible for the preparation of documents, letters and technical correspondence for the Division
• Organize, maintain, and update the filing of necessary documents produced by the Division.
• Provide back-up support for posting additions and edits to the OSTR website.
• Make reservations for necessary staff travel and prepare travel authorizations with all supporting documentation, ensuring compliance with state and department travel guidelines.
• The incumbent serves as the liaison between Fiscal and Land Administration on travel related issues, obtaining all required signatures and assisting with expense reports and justifications as needed.
• Serve as timekeeper for the Land Administration Division.
• Maintain payroll entry into the LaGov SAP payroll system for employees, review payroll time entry reports for accuracy and prepare Prior Pay Period Adjustments (ePPA) as needed.
• Perform purchasing duties for the Division, including office supplies, subscriptions, dues, etc.
• Answer phone calls, take messages, and greet visitors for the Division

Position-Specific Details:

Appointment Type: Probational and Promotional

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are flexible.

Compensation: The salary offered will be determined based on qualifications and experience.

*This vacancy is being announced as a classified position and is open to all qualified applicants.*This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current, permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Human Resources

Department of Conservation and Energy

PO Box 94396

Baton Rouge, LA 70804-9396

Email: DNR-Recruiting@la.gov