Accounts Payable Specialist

Accounts Payable Responsibilities

• Present a friendly and accommodating atmosphere, helping our customers, co-workers, and vendors determine their needs and facilitate their request efficiently and accurately.
• Present a professional appearance.
• Receive invoices from A/P inbox (Both stocks and overheads).
• Match the invoices to purchase orders and enter them into the accounting system.
• Work with the purchasers to resolve cost and quantity discrepancies.
• Get approval for overhead invoices, code the invoices accurately and enter them into the system.
• Prepare payment batches and process the check run.
• Maintain vendor records.
• Reconcile month-end statements and follow up with any discrepancies.
• Respond to vendor’s payment inquiries and maintain good relationships with vendors.
• Process the remote check deposit.
• Assist with audit requests and provide supporting documentation as needed.
• Assist in month end closing.
• Answer the phone as needed.
• Supports the admin team with other tasks, as needed.
• Identify opportunities to improve AP process and increase efficiency.
• All other duties as assigned.

Qualifications

• Associate’s degree in accounting or related field.
• 1-2+ years of experience in Accounts Payable.
• Proficient knowledge of Excel and various accounting software programs
• Keen attention to detail.
• Excellent problem-solving.
• Strong organizational skills.
• Able to maintain confidentiality
• Effective written and verbal communication skills.
• Must understand the urgency and importance of following up.

Job Type: Full-time

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Experience:

• Accounts payable: Minimum 1 year (Required)

Work Location: In person