Office & Events Coordinator

Company Description

The PaperCut Story

At PaperCut, we believe two things: great work can change the world, and a great flat white can change your morning.

Now, let's be honest, “print management” doesn't usually make people leap out of their chairs. But here at PaperCut, we've turned what used to be the most boring part of IT into one of the most exciting, impactful, and rewarding places to work in tech. How? Simply put: our work saves trees!

We're a B-Corp certified Australian-headquartered success story on a mission to make our customers' tech footprint waste-free, easy, and secure. Still founder-led right here in Melbourne, our global footprint spans 195 countries, 100,000 companies, and 140 million end users (that’s roughly 1 in every 50 people on the planet!).

Are you looking to make a splash in a vibrant, community-focused workspace? As our Office & Events Coordinator for the EMEA region, you will be the heartbeat of our workplace, driving an exceptional in-office experience while seamlessly managing daily operations and vibrant company events. From orchestrating memorable team celebrations and external industry conferences to maintaining a safe, sustainable, and welcoming environment, you’ll blend operational excellence with culture-building to keep our team connected and thriving.

Job Description

What You'll Actually Do

• Daily Operations: Oversee daily office operations, facilities, vendor relations, and B Corp-compliant sustainability practices to maintain a clean, safe, and efficient workspace.
• Internal Events: Lead end-to-end planning and execution for internal celebrations, Lunch & Learns, hackathons, and external industry events or roadshows.
• Visitor Experience: Deliver a warm, seamless experience for all visitors and manage the onboarding process for new team members, including desk setups, inductions, and office tours.
• Executive Support & Travel: Coordinate executive travel arrangements, manage baseline leadership calendars, and oversee office operational budgets and supply inventories.
• Health & Safety Compliance: Uphold Health & Safety regulations, manage meeting room logistics, and support community volunteering and DEIB initiatives.
• Logistics: Manage inbound and outbound logistics, including couriers, customs, and material deliveries, while handling ongoing kitchen setup and perks replenishment.
• Global Alignment: Collaborate with global regional coordinators and EAs to share best practices and maintain consistent regional office experiences

What You Bring to the Table

We respect expertise, give you autonomy, and value solutions over rigid rules. You’ll thrive in this role if you bring:

• Practical experience in office management, facilities coordination, and workplace experience operations.
• Proven event management skills with the ability to plan, execute, and host engaging internal and external events from start to finish.
• Strong communication, storytelling, and copywriting skills, with a collaborative approach to building relationships across global teams.
• Outstanding problem-solving abilities, high attention to detail, and a proactive, growth-oriented mindset.
• Exposure to executive administrative support, project delivery, or budget tracking in a dynamic office environment.
• Hands-on familiarity with workplace health and safety compliance, emergency protocols, and managing third-party facility suppliers.
• A passion for community engagement, sustainability, and fostering an inclusive workplace culture.
• Adaptability and flexibility to navigate shifting priorities, resolve scheduling clashes, and keep operations running seamlessly.

Additional Information

Why Join PaperCut?

• Values-Driven Culture: We live by our values: C aring, H onest, I ntelligent, and N imble (CHIN). They aren't just posters on the wall; they guide how we build products and treat each other every day.
• Share in Our Success: When the company thrives, our people do too. We offer a Share the Success bonus to all permanent employees.
• Real Ownership & Autonomy: Senior PaperCutters actively shape decisions through extended leadership groups and collaborative forums. Your expertise genuinely drives our direction.
• Generous Benefits: Enjoy up to 18 weeks of paid parental leave, flexible hybrid working arrangements, and genuine leave options.
• Authentic DEIB: Our Diversity, Equity, Inclusion, and Belonging initiatives are organic and run by passionate PaperCutters, not mandated from the top down.

The PaperCut Pledge

Ghosting is for Halloween. As a proud Circle Back Initiative Employer, we commit to responding to every single applicant. Our hiring process is designed to be enjoyable, thorough, and fair, giving you the space to show us the best version of yourself.

Ready to partner with great leaders and help us save trees? 🌳

Apply now—the coffees are on us