Finance Program Coordinator

Posting number: 07658

Department: Finance

Division: Finance Div

Job classification: Program Coordinator – Finance

Posting type: Regular

Categories: Administration, Accounting and Finance, Professional, Miscellaneous, Business, Office and Administrative Support

Summary

The Program Coordinator – Finance supports the Finance Department by overseeing key operational, administrative, and compliance functions. This role coordinates processes that ensure transparency, regulatory compliance, effective vendor documentation, and accurate workflow tracking across the department.

Reporting to Finance leadership, this position serves as a central hub for Colorado Open Records Act (CORA) requests, prevailing wage compliance, vendor documentation management, and departmental project and workflow tracking through Smartsheet. The Program Coordinator ensures processes are efficient, well-documented, and aligned with County policies and regulatory requirements.

Success in this position requires strong analytical ability, exceptional organizational skills, and the capacity to manage multiple priorities while working closely with internal departments, contractors, vendors, and the public.

Examples of duties

Records Management & CORA Coordination

• Coordinate and manage the department’s response to CORA requests, ensuring compliance with statutory timelines and County policies.
• Serve as the primary point of contact for CORA inquiries, working with staff to gather, review, and prepare responsive records.
• Maintain documentation, tracking logs, and records management practices that support transparency and audit readiness.
• Support development and maintenance of records retention procedures and document management protocols.

Prevailing Wage Compliance & Contract Support

• Track and monitor prevailing wage documentation submitted by contractors for compliance with County policy and contract requirements.
• Maintain logs, contractor documentation, and other records related to wage compliance.
• Coordinate with project managers, procurement staff, and contractors to collect required wage documents and resolve discrepancies.
• Assist with maintenance of contract documentation and vendor compliance files associated with County agreements.

Vendor Documentation & Financial Support

• Organize and maintain vendor documentation and supporting materials used in financial processing.
• Assist with tracking and internal review processes for vendor setup and maintenance of financial records.

Systems Administration & Workflow Tracking

• Manage Smartsheet systems used for workflow, project, and process tracking.
• Develop dashboards, tracking logs, and reporting tools to help Finance leadership monitor operational metrics and workload.
• Identify opportunities to improve workflow efficiency using system enhancements, automation, and improved tracking processes.

Operational Coordination & Process Improvement

• Coordinate special projects, department initiatives, and process improvement efforts.
• Develop and maintain standard operating procedures (SOPs) for administrative and operational processes.
• Identify opportunities to improve efficiency and cross-department collaboration on business processes.

Qualifications

• Knowledge of public-sector administrative and operational practices.
• Familiarity with records management, public records requests, and regulatory compliance requirements.
• Excellent interpersonal, customer service and communication skills.
• Ability to manage complex documentation, tracking systems, and workflow processes with a high level of accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication skills with internal staff, external partners, vendors, and the public.
• Experience using project tracking or workflow management platforms such as Smartsheet.
• Ability to manage multiple priorities while ensuring accuracy and compliance.

Supplemental information

Education

• Bachelor’s degree in Business Administration, Public Administration, Finance, or a related field preferred.

Experience

• Five years of progressively responsible experience in business operations, finance support, or public-sector operations.
• Experience managing records, compliance documentation, or operational tracking systems preferred.
• Experience supporting regulatory or documentation compliance processes is highly desirable.

License & Background

• Possession of or ability to obtain a valid Colorado Driver’s License upon hire.
• Successful completion of a criminal background check required.