Procurement Clerk

Objective

The Procurement Clerk is responsible for direct communications and relationships with all University vendors and internal departments (Customers). This position provides support for all levels of the university’s procurement process for goods and services.

Essential Functions

• Effective communications with vendors, suppliers and Custom Broker as necessary.
• Coordination of Communications between Accounting, receiving and purchasing departments.
• Prepare purchase order documents for all University related sourcing activities.
• Advises University Departments on purchases.
• Receive, Evaluate, and process requisitions in accordance with university policies and procedures.
• Handles Department Specific Filing duties.
• Perform other job-related duties as assigned by the Purchasing Manager.

Essential Knowledge, Skills & Abilities

• Ability to learn and effectively work independently or as a team.
• Ability to maintain accurate and organized records regarding numerous customer orders.
• Willingness to be flexible and take initiative without direct supervision.

Qualifications

• Minimum of a High School Diploma With CXC Math and English
• At least 1 year work experience in an office environment.
• Knowledge of the Microsoft Office Suite of Products.
• Knowledge of SAP Concur.
• Preferred to have knowledge of the Banner Computer System.

Work Environment/Physical Demands

• This job operates in a professional office environment.
• This role requires you to use standard office equipment such as computers, phones and filing cabinets.
• This is a largely sedentary role.
• The ability to maintain good concentration when dealing with multiple priorities.

Hours and Travel

• A typical work week is 40 hours, Monday to Friday with flexible start, break and end of day.
• Limited local travel may be optional for this position.
• Overtime work will be as is required.