Accounts Assistant

Job Overview

To support the Finance Department in managing the Accounts Payable function by ensuring supplier invoices, payments, expense claims, and related financial transactions are processed accurately and timely.

Responsibilities

• Process supplier invoices, staff reimbursement claims, and payment requests accurately and in a timely manner.
• Verify invoices against purchase orders, contracts, receiving records, and supporting documents before processing payment.
• Ensure all invoices are properly approved in accordance with company authorization procedures and policies.
• Prepare payment vouchers and arrange payments through cheque, bank transfer, or other approved payment methods.
• Maintain accurate Accounts Payable records and ensure all transactions are properly recorded in the accounting system.
• Reconcile supplier statements and investigate discrepancies promptly.
• Follow up with vendors and internal departments regarding outstanding invoices, payment queries, and supporting documentation.
• Monitor payment schedules and ensure payments are made within agreed credit terms.
• Assist in month-end closing activities, including accruals, account reconciliations, and preparation of supporting schedules.
• Prepare Accounts Payable reports, ageing reports, and other financial reports as required.
• Maintain proper filing and documentation of invoices, payment records, and accounting documents.
• Assist in audits by preparing supporting schedules and relevant documentation for internal and external auditors.
• Support compliance with company policies, internal controls, accounting standards, and statutory requirements.
• Maintain effective communication and working relationships with suppliers, procurement teams, department heads, and other stakeholders.
• Assist with ad hoc finance projects and administrative duties as assigned.
• Any other duties or projects as assigned by the superior(s).

Requirements

• Diploma, Higher Diploma, Associate Degree, or above in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 1 to 2 years of relevant Accounts Payable or accounting experience preferred.
• Experience in hospitality, hotel, or service industries is an advantage.
• Familiarity with accounting systems and ERP systems is preferred.
• Proficiency in Microsoft Office applications, particularly Excel.
• Good understanding of accounting principles and Accounts Payable processes.
• Good command of written and spoken English and Chinese.
• Knowledge of SunSystem is an advantage.

Personal Data Privacy

This Personal Information Collection Statement applies to the collection, use and handling of personal data by the employing company within Chinachem Group (the “Company”) pursuant to the Personal Data (Privacy) Ordinance (Cap. 486). “Chinachem Group” refers to Chinachem Group Holdings Limited and its holding companies, subsidiaries, affiliates and associated companies. The types of personal data the Company collects from you may include (1) your personal particulars (e.g. your name); (2) your contact information (e.g. telephone number or email address); and (3) your employment information (collectively “Personal Data”). The Personal Data you provide will be treated with utmost confidentiality and used for recruitment related purposes including the assessment of your suitability to assume the job duties of the position you have applied and to determine remuneration offer. While the provision of full and complete information is necessary for our selection process, sharing your personal details is a voluntary decision. Failure to provide any of the requested data may impact the processing and outcome of your application. All Personal Data provided by you will be retained for a maximum of 24 months and then subsequently erased. Where there are suitable vacancies in the Company’s subsidiaries or associate companies during that period, we may transfer your application to them for consideration of employment, but only with your prior consent. Save and except your current or former employers, academic institutions and service providers engaged by the Company for reference checking purpose, your Personal Data will not be disclosed to any third parties for other unrelated purposes without your prior consent. Applicants have the right to request access to and correction of their Personal Data in relation to their application. If you wish to exercise this right, please submit your request in writing to the Human Resources Department of the Company by emailing to hr@ninahotelgroup.com with the subject line 'Personal Data Access Request'. You may also submit your request directly to the Human Resources Department of the Company at 10/F, Nina Tower, 8 Yeung Uk Road, Tsuen Wan, New Territories, Hong Kong.

We are an equal opportunity employer who welcomes application from all qualified candidates. The information provided will be treated in strict confidence and used only for recruitment purposes. Candidates may be given consideration for other posts within Nina Hospitality and will be informed in due course. Applicants who do not hear from us within four weeks from the date of application may consider their application unsuccessful.