Rebates Specialist

Department: Operations

Employment Type: Full Time

Location: Moldova

Reporting To: Katherine Kirchhofer

Description

US Software Solutions is a software development company focused on providing digital technologies to the Utilities, Telecommunications, Energy Efficiency, Renewable Energy, and Gas/Electricity sectors. Thanks to a team consisting exclusively of experts in their field, we are ready to supervise any project, regardless of its complexity and scale.
US Software Solutions is seeking a detail-oriented and proactive Rebate Specialist to manage and coordinate all aspects of the rebate process across multiple utility programs and jurisdictions. This role plays a key part in ensuring compliance with rebate program requirements, accurate and timely submission of applications, and seamless coordination with internal teams, clients, and utility partners.

Work schedule:
Monday - Friday from 15:00 till 23:00

Key Responsibilities

• Research and monitor rebate, incentive, and funding programs across federal, state, utility, and local agencies.
• Maintain and update the company's rebate database, ensuring program information, eligibility requirements, deadlines, and documentation are accurate.
• Review equipment and product eligibility for applicable rebate and incentive programs.
• Track program updates, funding availability, and policy changes, communicating relevant information to internal teams.
• Support the Sales team by identifying applicable rebates and incentives for customer opportunities.
• Respond to internal inquiries regarding rebate eligibility, application requirements, and program guidelines.
• Assist in developing and improving standardized processes for rebate research and documentation.
• Support communication with utilities, program administrators, and other external stakeholders as needed

Skills, Knowledge and Expertise

• Bachelor’s Degree in Finance, Accounting, Business Administration, Energy, Sustainability, or related field (recommended not a must);
• Proficiency with the Microsoft Office Suite, with a strong emphasis on Excel for data analysis, reporting, and documentation;
• Hands-on experience with CRM systems, preferably Jira and/or Salesforce, with the ability to manage workflows, track progress, and maintain accurate records;
• Strong verbal and written communication in English (C1+ level or higher);
• Excellent time management and multitasking abilities.

Benefits

• Competitive salary package;
• Being part of a international, dynamic work environment;
• Professional development (seminars, courses);