Finance Trainee (FTC)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Finance Trainee will provide administrative, finance, and operational support to the Finance Department, ensuring timely processing of invoices, accurate record keeping, compliance monitoring, and effective coordination with internal and external stakeholders.

Contract: Fixed Term Contract

Location: Mauritius, Port Louis (On-Site)

Key Responsibilities:

Finance Administration

• Maintain and update the Bulk Discounts Sheet accurately and on a timely basis.
• Assist with debtors’ management by following up on outstanding balances and
  coordinating with operators to resolve account-related queries.
• Coordinate with FOPS regarding overhead and Unit4-related invoices and ensure proper posting of invoices.
• Create and maintain vendor records in EMD, including completion of Dow Jones screening and Gatekeeper registration requirements.
• Scan, download, file, and maintain vendor invoices in designated electronic folders.
• Populate tracker for port invoices and ensure invoices are properly recorded and
  allocated to operators.
• Assist spares billing activities.
• Print Disbursement Accounts (DAs) following Quality Control approval and ensure timely dispatch to relevant stakeholders.
• Prepare cheques and follow up on invoice allocations and supporting documentation.
• Update and maintain petty cash and employee expense claim trackers, ensuring reconciliation and accurate posting.
• Perform accounts reconciliations and escalate discrepancies for resolution.
• Assist in printing payment vouchers and supporting invoices for payment processing.

Administrative Support

• Order and maintain office stationery and water supplies.
• Manage filing and document archiving to ensure accurate and accessible record keeping.
• Raise IT support tickets and monitor progress until issues are resolved.

Compliance and Licences

• Monitor insurance policies and follow up on renewals to ensure continuous coverage.
• Track and coordinate renewals of statutory and operational licences.
• Human Resources Support
• Assist with filing and maintaining non-sensitive HR documents.
• Support HRDC-related administrative requirements and submissions.

Candidate Requirements:

• Diploma or Degree in Finance or ACCA level 1.
• HSC Level with Accounting as main subject desirable.
• Good knowledge of finance and administrative processes.
• Ability to maintain confidentiality and handle information professionally.
• Excellent written and verbal communication skills (English & French).
• Computer literate (Microsoft Office) with ability to learn new software applications.
• Able to work both independently as well as a member of a team.

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress- we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Onsite