Virtual Executive Assistant
- Magic
- Philippines
- $12,000 – $14,000
Department: Dedicated Recruitment
Employment Type: Freelance
Location: Philippines
Compensation: $6.00 - $7.00 / hour
Description
With rapid growth and expanding operations, this position exists to provide strategic management support for the executive team. The role ensures that all cross-departmental projects run smoothly, coordinates high-level meetings, and maintains seamless communication to support the start-up's ambitious goals.
Key Responsibilities
- Calendar + Meeting Flow
- Manage priorities and protect deep work time
- Reschedule conflicts efficiently
- Email Triage + Comms
- Flag urgent items and draft replies
- Manage stakeholder expectations
- Project Tracking
- Own task boards and prepare deadlines
- Ensure timely follow-ups on project tasks
- Content Support
- Draft and polish decks, memos, and customer letters
- Contribute to creating robust SOPs
- Vendor/Partner Coordination
- Coordinate scheduling and contracts
- Support onboarding processes efficiently
Skills, Knowledge and Expertise
- Excellent English communication skills
- At least 1 year EA experience
- Own work-from-home equipment
- Can work 40 hours a week during US business hours
- No other commitments, can start ASAP
- Strong organizational skills with keen attention to detail
- Proactive approach with the ability to anticipate executive needs
- High emotional intelligence to manage complex interpersonal dynamics
Benefits
- 100% remote
- Hands-on support
Skills
- Calendar Management
- Email Management
- Project Tracking
- Stakeholder Communication
- SOP Development
- Vendor Coordination
- Microsoft Office
