Receptionist

General Information

Position

Receptionist

Work arrangement

Full-time

City

Belgrade

Country

Serbia

Department

Enabling Services

Team

Office Management

Area of interest

Administration

Way of work

Office-based

Description & Requirements

Who we are looking for

• Minimum 1-2 years of experience in a similar position, preferably with a multinational company
• Good knowledge of English (written and oral as well)
• High-level computer literacy (Excel, Word, PowerPoint) and typing skills
• Strong organizational and multitasking abilities
• Helpful attitude, strong problem-solving skills
• Pro-activity and ability to work independently
• Excellent time management

Your future role

• Manage daily reception operations, welcome and assist clients and visitors, and handle incoming calls and mail.
• Coordinate meeting rooms reservations, visitor parking, internal and external meetings, and provide general logistical support.
• Administer access control, including issuing access cards, maintaining records, and monitoring access systems.
• Manage incoming invoices through Clever Desk, including verification, processing, and coordination with Finance and Accounting teams.
• Administration of Gingco reservation system, including meeting rooms and parking reservations and user access rights.
• Organize business travel, including flights, accommodation, transportation, documentation, and related administration.
• Manage office supplies and inventory.
• Coordinate facility management activities, including maintenance, cleaning, repairs, and communication with landlord and contractors.
• Maintain archives and databases.
• Provide day-to-day administrative support to employees.
• Support the Office Manager and assume their responsibilities during periods of absence.

Key Responsibilities & Requirements:

• Ensuring the effective administrative support.
• Maintain accurate and organized records, documentation, and archives.
• Communicate effectively and professionally with clients, employees, management, and external partners.
• Follow internal procedures, meet deadlines, and execute management instructions efficiently.
• Demonstrate a proactive, organized, service-oriented, and professional approach to daily responsibilities.

What we offer

• Comprehensive Health Insurance for inpatient and outpatient treatment
• International Travel Insurance for travel insurance during business and private trips abroad,
• Employee Assistance Program (EAP) for phone consultations, covering legal, financial, and mental health advice to support you whenever needed,
• Unrestricted access to LinkedIn Learning and Udemy courses as well as diverse training and development prospects,
• Baby Bonus and Compassionate Support Benefit,
• Up to 10 days of study leave per year for exam preparation, exam taking, and obtaining professional licenses,
• Access to the benefits platform that allows you to independently choose the benefits you want (wellness & spa, tourism, sports, culture, entertainment, interior design, furniture, technology, clothing, restaurants, etc.),
• Celebration of important dates, such as Appreciation Day, employee birthdays, and New Year's, with gifts and celebrations

Selection process

We kindly ask the candidates to upload the CV in English, the selected candidates will be included in the interviewing process with Recruiter and Hiring Manager.

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