Accounts Coordinator

HealthActiv, an IBL Group company, is the leading healthcare and wellbeing solutions provider in Mauritius and positions itself as a partner of choice in the region. Our expertise resides in our distribution and marketing capabilities to provide products and solutions that address the markets’ needs. Our portfolio comprises of a vast range of pharmaceuticals, consumer health and animal health products as well as medical and laboratory equipment and consumables.

HealthActiv is presently looking for an Accounts Coordinator (AP) who will be responsible for ensuring the accurate, timely and efficient processing of supplier transactions and payments while maintaining strong supplier relationships, proper reconciliations and compliance with the company's internal controls and procedures. The role requires a hands-on, organised and proactive individual who can manage a high volume of transactions, follow up on outstanding matters and contribute to the continuous improvement of Accounts Payable processes.

Key Responsibilities
• Process and verify supplier invoices, credit notes and other Accounts Payable transactions accurately and within established deadlines.

• Ensure invoices are properly supported, approved and coded to the correct accounts, departments, cost centres.

• Ensure approved supplier payments are processed accurately and on time.

• Perform regular supplier statement reconciliations against the accounting records.

• Respond professionally and promptly to supplier queries relating to invoices, payments and account balances.

• Assist in the creation and maintenance of up-to-date supplier master data while ensuring compliance with internal control requirements.

• Monitor supplier ageing and identify overdue or potentially problematic accounts requiring action.

• Assist with month-end Accounts Payable closing activities and ensure transactions are recorded within the appropriate accounting period.

• Prepare and review accruals, outstanding invoice listings and other AP-related schedules where required.

• Support internal and external audit requirements by providing necessary supporting information.

• Ensure compliance with company policies, delegated authorities, internal controls, VAT requirements and applicable financial procedures.

• Perform any other Finance or Accounts Payable duties reasonably assigned by the Finance Manager.

Job Requirements
• Diploma, degree or professional studies in Accounting, Finance, Business Administration or a related field and Level 1 ACCA/ACA or equivalent professional qualification.

• At least 5 years of relevant working experience in a commercial environment.

• Strong technical accounting skills and proficiency in accounting software.

• Excellent analytical and problem-solving skills.

• Fluent in MS Office.

• Rigor, accuracy, organisation and respect of deadlines.

• Good interpersonal skills and team spirit.

• Ability to work independently and as part of a team.

We are an equal opportunity employer and are committed to creating a diverse and inclusive environment for all team members.
We welcome applications from all backgrounds and experiences. Please note that we will be contacting only those candidates who best meet the requirements for this position.