Administrative Assistant

Posting number: 27-00772

Department: Fire and Rescue

Job classification: Administrative Assistant III / Grade 113

Posting type: Open

Categories: Administrative Assistant

Summary

Loudoun County Fire and Rescue is comprised of approximately 902 employees and 1,127 total volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to approximately 400,000 residents within a 520 square mile area. Additional information about the Department can be found at www.loudoun.gov/fire.

We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County’s residents, visitors, and business community, and support the Department’s core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at www.loudoun.gov/benefits.

Why Join Us?
This role offers an opportunity to be part of a dedicated team committed to providing essential pharmaceutical services to support public health and safety. You will play a vital role in the daily operations of the department, contributing to efficient and effective healthcare services provided by Loudoun County’s Fire and Rescue Department.

Examples of duties

We are seeking an organized and detail-oriented Administrative Assistant to support the Pharmacy and Logistic Section within the Fire and Rescue Department. This role involves managing a variety of administrative tasks to ensure the smooth operation of pharmaceutical services, including coordinating supply orders, scheduling meetings, handling inquiries, and assisting with procurement and reconciliation processes. The ideal candidate will be proactive, possess strong communication skills, and demonstrate the ability to manage multiple tasks with efficiency and accuracy.

Key Responsibilities:

• Provide comprehensive administrative assistance to support pharmacy and logistical operations, including scheduling, meeting coordination, filing, and correspondence management.
• Greet and welcome visitors professionally while answering, screening, and directing incoming phone calls. Provide courteous and timely support to internal and external stakeholders.
• Prepare reports, documents, and data summaries as required. Update and maintain departmental databases and files to ensure accurate recordkeeping.
• Assist with purchasing activities by preparing requisitions, processing orders, and maintaining inventory records.
• Prepare and track paperwork for uniforms sent for alterations.
• Assist with Recruit Class personnel during fittings and issuance of uniforms and personnel protective equipment.
• Coordinate with vendors to verify orders and resolve discrepancies, supporting compliance with department procurement policies.
• Reconcile accounts, prepare credit card transactions, and support budget tracking and reporting.
• Maintain accurate financial records in compliance with department policies and procedures.

Hiring salary will be commensurate with experience.

Qualifications

High school diploma or equivalent; a minimum of three years of administrative experience, or equivalent combination of both. Experience within a medical or pharmaceutical setting is preferred.

Supplemental information

Pass criminal background check, including fingerprinting, credit and DMV check.

Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change.
• Applications are accepted through September 3, 2026, at 11:59 pm.
• Application review and pre-screening: September 4-8, 2026
• In-person interviews: September 11, 2026; 801 Sycolin Rd, Leesburg, VA
• Target Hire Date is October 22, 2026

Telework eligible after 90 days of employment. May be required to work early morning or late evening meetings or extra hours in the evening or on the weekends.