Leasing Administrator

Operating Division:Transnet Property Employee Group:Non Permanent Department:Leasing Management KZN Region Location:Durban Reporting To:Regional Manager -Leasing Grade:H1X Reference:req5529

The closing date is on 21/09/2026. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.

Position Purpose

Draft lease documentation, correspondence and attend to admin
functions relative to the above, including receipt of signed
documentation for finalisation

Position Outputs

Finalise all lease documentation according to set standards Draft lease documentation, including special clause and replacement pages Highlight amendments and obtain necessary approval where required Check signed leases and other documentation against base to ensure correctness and ensure that the signed lease conforms to legal requirements Ensure unsigned lease reports are up to date, necessary notes to be always recorded against contracts. Forward original lease agreement to Head office for safe keeping and a copy for the lease file and tenant Advise Finance department of new contracts for billing purposes Attend to queries relative to lease documentation internal and external Attend to day-to-day residential queries and annual renewal documentation to be dispatched to tenants Ensure that tenant files are up to date and filed accordingly Drafting submissions for new or renewal leases
Drafting of submission for approval of demolition of buildings Maintain people information in line with legislation(POPIA) All renewals to be updated on SAP as and when required Ensure original lease documentation is correctly lodged in control register at legal (filling team) for safe keeping Interaction, communication with municipality on matters relating to rates and taxes, water and electricity relevant to leased property Reconcile rates and taxes accounts for effected lease Compile any forms created for debit and credits due by and to tenants Compile deposit refund forms for approval Provide Ad-hoc information on legal matters to legal department giving special regard to residential tenants Assist the leasing consultant where necessary with verification of pre-billing vs SAP report, exception reports, lease register and annual budget input.
Continue follow up with legal department re status of legal cases where tenant need to be evicted Assist with termination process as per the approved processes

Qualifications and Experience

Grade 12 (NQF 4) or Senior Higher Certificate (NQF 5) Min 3 years’ relevant experience

Competencies

• Self Management • Operational Execution • Business Acumen • Results Driven • Judgement & Decision Making • Planning & Execution • Technical Credibility • Digital Literacy • Data Management • Customer focus • Managing Risk • Stress Management • Self-awareness • Learning Orientation • Resilience • Grit • Personal Brand • Self Discipline • Accountability • Time Management • Positive thinking • Goal Setting • Interpersonal Adaptability • Adaptability • Ethical Leadership • Team Inspiration • Living the Transnet Values • Governance, risk and Compliance (GRC) Strategy • Performance Culture Review • Integrity and ethical conduct • Safety Practices • GRC Performance Strategies • Monitoring and reporting

Equity Statement

Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.

Disclaimer

If you have not heard from Transnet within 90 days, please consider your application as unsuccessful.

Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056 or email reportit@ethicshelpdesk.com