SOCAN Awards Event Assistant

Music. People. Connected

We’re Hiring!
SOCAN Awards Event Assistant
Montréal, QC
www.socan.com

POSITION TYPE: Full-Time, Contract (November 2026 - May 2027)
HIRING RANGE: $25-27/Hour
REASON FOR HIRING: New Role
WORK MODEL: Hybrid
LANGUAGE: Bilingual, (English and French)

WHO WE ARE
SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM
SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism.

WHY WORK WITH US?
• Make a difference by supporting and collaborating with a vibrant and creative community
• Enjoy many options for workplace flexibility and work-life balance
• Get involved in the rapidly changing creative space
• Advocate for and empower the creative community
• Together, we’ll help music creators earn more income and make a living

WHAT WE OFFER
• 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)
• Inclusive and collaborative working environment

ABOUT THE ROLE
Reporting to the Lead, Gala, Programming & Partnerships, you will be a key member of the Creative team responsible for assisting with tasks related to the the 2027 SOCAN Gala & various Membership Division sponsorships and events. This position will be responsible for liaising with the Creative team, the Communications and Marketing department, Membership management, and various industry stakeholders. The role aims to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.

Please note: Fluency in both English and French is required for this position as the position requires constant and regular interaction with both French and English-speaking members and stakeholders.

WHAT YOU’LL DO
The SOCAN Awards Event Assistant will participate and assist in the planning and execution of The 2027 SOCAN Gala, taking place in Montréal on May 9, 2027. As one of Canada's premier music industry events, the SOCAN Gala celebrates the achievements of music creators and publishers while showcasing SOCAN's vision and strategic priorities. In this role, you will help ensure the event is delivered successfully and reflects SOCAN's brand, values, and objectives.

KEY RESPONSIBILITIES

• Compile invitation lists and maintain content as new information comes in
• Coordinate email blasts for invitation lists and manage Awards inbox
• Testing for delivery of invites through selected program (e.g., paperless post)
• Maintain RSVP’s on a weekly basis and report status
• Organize hotel rooms, travel reimbursement and car service for all winners
• Confirm details of winners for the trophy plaque copy
• Prepare plaque copy for trophies and proof content upon arrival of the finished awards
• Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
• Compile a list of all AV materials for license clearances
• Basic administration details; maintenance of scheduling documents, reports and invitation lists
• Coordinate all booking details with the host hotel
• Double-check all documents for awards (e.g., pass, trophy and guestlists)

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE
• Minimum of 1-3 years of event experience
• Bilingual (in French & English)
• Strong skills in time management
• Extremely organized
• Excellent attention to detail (e.g., proofing materials for accuracy)
• Creative
• Customer service-oriented
• Strong communication skills
• Excellent skills in Excel, Word, Office 365
• Experienced in digital transfer of AV files an asset

ACCESSIBILITY & ACCOMMODATION
SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at hr@socan.com and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

EQUAL EMPLOYMENT OPPORTUNITY
SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply

HOW TO APPLY
If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/
Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.
To learn more about SOCAN, go to www.socan.com. You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).