Chairman Office Manager

Job Summary:

The Chairman & CEO Office Manager is responsible for providing comprehensive administrative and strategic support to the Chairman & CEO. The role ensures the smooth operation of the office, efficient management of schedules and communications, and effective coordination of projects and initiatives. The ideal candidate is highly organized, detail-oriented, and able to work with discretion and confidentiality at all times.

Responsibilities:

1. Executive Support

• Manage the Chairman & CEO’s daily schedule, calendar, and priorities.
• Coordinate meetings, prepare agendas, and ensure all required materials and logistics are ready.
• Draft, review, and prepare official communications, reports, and correspondence.
• Support execution and monitoring of projects assigned by the Chairman & CEO.
• Serve as the first point of contact for internal and external stakeholders.

2. Office Operations

• Oversee the smooth functioning of the Chairman & CEO office.
• Organize and maintain electronic and physical filing systems for easy retrieval of documents.
• Ensure office resources and services meet operational needs efficiently.
• Maintain confidentiality and discretion in handling sensitive information.

3. Stakeholder Management

• Liaise with senior management, external partners, and internal teams to coordinate schedules, meetings, and communications.
• Ensure professional communication standards are maintained at all levels.

4. Continuous Improvement & Best Practices

• Identify opportunities to improve office workflows and administrative processes.
• Support the implementation of best practices in executive office management.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Office Manager or Executive Assistant supporting a Chairman, CEO, or senior executive (minimum 5–7 years).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills in Arabic and English.
• Demonstrated ability to manage multiple priorities with discretion and confidentiality.
• Strong interpersonal and stakeholder management skills.
• High attention to detail and ability to work under pressure.

Professional Certifications (Preferred):

• Certified Administrative Professional (CAP)
• Executive Assistant or Office Management professional certifications
• Time Management and Organizational Skills certifications