Accounts Payable Trainee Accountant

About the Role

Jadeer is hiring on behalf of an esteemed client, a leading organisation seeking to strengthen its Finance team.

We are looking for a motivated and detail-oriented Accounts Payable Trainee Accountant to support the accurate and timely processing of supplier invoices and payment transactions.

This is an excellent opportunity for an aspiring finance professional to develop practical experience in accounts payable, financial administration, reconciliations, and accounting controls within a structured and collaborative environment.

Key Responsibilities

1. Accounts Payable Processing

• Process supplier invoices accurately and in a timely manner.
• Match invoices against purchase orders, goods received notes, and supporting documentation.
• Check invoice details, including supplier information, amounts, VAT, coding, and authorisation.
• Enter invoices and payment information into the accounting system.
• Identify and resolve invoice discrepancies in collaboration with suppliers and internal teams.
• Ensure invoices are allocated to the correct nominal codes, cost centres, and departments.

2. Supplier Accounts & Payment Support

• Maintain accurate supplier account records and supporting documentation.
• Assist with supplier statement reconciliations and investigate outstanding balances.
• Support the preparation of payment runs in line with agreed deadlines and internal procedures.
• Respond to supplier queries professionally and ensure timely resolution.
• Assist with the onboarding and maintenance of supplier records.
• Support the monitoring of aged creditors and follow up on overdue items.

3. Reconciliations & Month-End Support

• Assist with accounts payable reconciliations and monthly ledger reviews.
• Support month-end and year-end close activities.
• Prepare and maintain schedules for accrued expenses, prepayments, and outstanding invoices.
• Assist with the investigation and correction of posting errors.
• Provide accurate information and documentation for internal and external audits.

4. Financial Administration & Internal Controls

• Maintain organised and complete electronic and physical finance records.
• Ensure accounts payable processes comply with company policies and approval procedures.
• Follow appropriate financial controls to prevent duplicate payments and processing errors.
• Assist with finance reports, data entry, filing, and general accounting administration.
• Protect the confidentiality and security of financial and supplier information.

5. Team Collaboration & Process Improvement

• Work closely with the Finance, Procurement, Operations, and other internal teams.
• Communicate effectively with suppliers and internal stakeholders.
• Escalate issues, risks, and unusual transactions to the appropriate team member.
• Contribute to the improvement of accounts payable processes and data accuracy.
• Undertake training and development activities to build accounting knowledge and technical skills.

Candidate Requirements

Experience

• Previous experience in an accounts payable, finance administration, bookkeeping, or similar role is advantageous.
• Strong interest in developing a career in accounting and finance.
• Experience using Microsoft Excel or accounting software is preferred.
• Exposure to invoice processing, supplier reconciliations, or financial data entry is an advantage.

Technical Knowledge

Basic understanding of:

• Accounts Payable
• Purchase Orders and Invoice Matching
• Supplier Account Reconciliations
• Payment Processing
• Double-Entry Bookkeeping
• VAT and Invoice Requirements
• Month-End Accounting Processes
• Microsoft Excel and Accounting Systems

Education

• A-levels, equivalent qualifications, or a relevant degree in Accounting, Finance, Business Administration, or a related field.
• Studying towards an accounting qualification such as AAT, ACCA, CIMA, or ACA is advantageous.
• Relevant finance training or a willingness to pursue a professional accounting qualification is preferred.

Key Competencies

• High level of accuracy and attention to detail.
• Strong numerical and analytical skills.
• Good organisational and time management skills.
• Ability to manage routine tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Professional and helpful approach when dealing with suppliers and colleagues.
• Ability to handle confidential financial information responsibly.
• Willingness to learn, take feedback, and develop technical accounting knowledge.
• Ability to work independently and contribute effectively as part of a finance team.

Key Success Measures

Success in this role will be measured through:

• Accurate and timely processing of supplier invoices.
• Maintained accuracy of supplier accounts and financial records.
• Successful completion of supplier statement and accounts payable reconciliations.
• Timely and accurate support for payment runs and month-end activities.
• Effective resolution of supplier queries and invoice discrepancies.
• Compliance with finance policies, approval processes, and internal controls.
• Consistent progress in accounting knowledge and professional development.
• Positive collaboration with internal teams and external suppliers.

Why Join Our Client?

• Begin your career in accounts payable and financial accounting.
• Gain practical experience within a supportive Finance team.
• Receive structured training and opportunities for professional development.
• Develop experience with accounting systems, reconciliations, and financial controls.
• Work closely with experienced finance professionals and business stakeholders.
• Build a strong foundation for future progression in accounting and finance.

📩 If you are eager to begin or develop your career in accounts payable and have a keen interest in accounting, we would be pleased to hear from you.