Senior Manager Contract (f/m/d)

Ghaziabad

India

As soon as possible

DB RRTS Operations India Private Limited

Business and management

Full Time (Permanent)

Job no. 584382

Professionals

Introduction

Railways for the world of tomorrow.

Responsibilities

Responsibilities:

• Manage and administer the O&M Contract Agreement with the Client (NCRTC) inaccordance with its contractual provisions.

• Monitor key contractual obligations, deliverables, milestones, notices, submissions and key dates under the O&M Agreement.

• Monitor and assess contractual compliance and identify potential contractual and commercial risks.

• Review contractual requirements and provide timely advice to the relevant departments on their contractual implications.

• Maintain an effective contractual records and correspondence management system.

• Provide contractual opinions and advice on matters arising during the execution of the O&M Agreement.

• Interpret contractual provisions and advise management on contractual rights, obligations, liabilities and entitlements.

• Review Client communications, instructions, notices and determinations and advise on appropriate contractual responses.

• Identify potential entitlement and ensure timely issuance of contractual notices and preservation of contractual rights.

• Identify, develop and manage claims arising under the O&M Agreement.

• Prepare and submit Change of Scope, Variation Orders, Extension of Time and other

contractual entitlement submissions to the Client.

• Manage the contractual process for compensation events, including notification, assessment, preparation/review of quotations and evaluation of associated time and cost impacts.

• Review and substantiate claims with appropriate contractual, technical, programmeand commercial documentation.

• Coordinate with Operations, Maintenance, Finance, Procurement and other departments for development and substantiation of claims and variations.

• Maintain a comprehensive register of claims, variations, notices and contractual submissions.

• Prepare, review and negotiate Subcontract Agreements, Service Agreements, Work Orders and related contractual documents.

• Monitor implementation and administration of Subcontract and Service Agreements.

• Ensure subcontractors and service providers comply with contractual obligations,

scope, deliverables, performance requirements and agreed commercial terms.

• Review subcontractor claims, variations, invoices and other commercial submissions.

• Coordinate monthly invoice verification and certification/approval in accordance with

contractual requirements.

• Identify and resolve contractual issues with subcontractors and service providers in a

timely manner.

• Ensure that subcontract contractual positions are aligned with the Company's obligations and entitlements under the O&M Agreement, wherever applicable.

• Draft and review contractual letters, notices, responses and submissions to the Client, subcontractors, consultants and other stakeholders.

• Ensure that contractual correspondence is accurate, commercially sound and adequately protects the Company's contractual position.

• Develop and maintain standard pro-forma documents, contractual templates, registers and procedures required for effective contract administration.

• Maintain proper documentation and records supporting contractual decisions, claims, variations and disputes.

• Identify, assess and monitor contractual, commercial and operational risks associated

• with the O&M Agreement and Subcontract/Service Agreements.

• Prepare periodic contractual risk assessments and management reports.

• Maintain risk, claims, variation, notice, correspondence and key contractual date

registers.

• Escalate significant contractual risks and potential disputes to the Head of Contract Management and senior management.

• Support management in developing mitigation strategies for identified contractual and

commercial risks.

• Identify potential disputes at an early stage and recommend appropriate contractual

and commercial strategies for resolution.

• Manage contractual issues and disputes in coordination with internal stakeholders,

management and external advisors, where required.

• Assist in preparation of contractual submissions, responses and supporting

documentation for dispute resolution proceedings.

• Endeavour to resolve contractual issues through timely negotiation and appropriate

contractual mechanisms while protecting the Company's rights and interests.

• Lead or support contractual and commercial negotiations with the Client,

subcontractors, service providers and other stakeholders.

• Develop negotiation strategies and support management in achieving commercially

and contractually favourable outcomes.

• Coordinate effectively with Operations, Maintenance, Finance, Procurement, Legal, HR and other functions on cross-functional contractual matters.

• Establish and maintain professional working relationships with internal and external

stakeholders.

• Develop and implement effective contract administration procedures and controls.

• Establish appropriate mechanisms for monitoring contractual obligations, KPIs,

notices, deliverables, claims and key dates.

• Identify opportunities to improve contract management processes, documentation and

reporting.

• Support implementation of best practices in contract and subcontract management.

• Assist the Head of Contract Management in all matters relating to the administration and management of the O&M Agreement and Subcontract/Service Provider Agreements.

• Participate in contract review meetings, commercial meetings and management

reviews.

• Prepare presentations, minutes of meetings, management reports and other

contractual documentation as required.

• Perform any other contractual and commercial responsibilities assigned by the Head

of Contract Management.

Qualifications

Qualifications:

• • Bachelor's Degree in Civil Engineering, Construction Management, Quantity

  • Surveying, Law, or a related discipline.

  • Minimum 12 years of relevant professional experience in contract management, contract administration and subcontract management, preferably in infrastructure, railway, metro, transportation, EPC or O&M projects.

  • Strong experience in administration of major infrastructure/O&M contracts.

  • Demonstrated experience in claims, variations, change management, contractual

  correspondence and dispute resolution.

  • Strong understanding and practical experience of FIDIC Conditions of Contract and

  other standard forms of contract.

  • Experience in negotiation and management of Subcontract and Service Agreements.

  • International or multicultural project experience will be an advantage.

  • Strong contractual and commercial acumen.

  • Excellent contract interpretation and drafting skills.

  • Strong analytical, negotiation and problem-solving abilities.

  • Ability to identify contractual risks and develop appropriate mitigation strategies.

  • Strong understanding of claims preparation and substantiation.

  • Excellent written and verbal communication skills.

  • Ability to work effectively with multidisciplinary and multicultural teams.

  • Strong stakeholder management and interpersonal skills.

  • Ability to work independently, manage multiple priorities and meet strict contractual

  deadlines.

  • Strong attention to detail and documentation discipline.

  • Results-oriented approach with the ability to achieve commercially balanced and win-

  win outcomes.

  • Proficiency in MS Office, particularly Word, Excel and PowerPoint.

  • Working knowledge of contract management and document management systems.

  • Excellent English language skills, particularly contractual and business writing.

  • Strong presentation, reporting and minute-taking skills.

  • Willingness to travel to project sites and attend meetings as required.

Disclaimer

In case you match the profile and are interested in a fascinating task within the transport sector, we are looking forward to receiving your application.

Please state your earliest possible availability as well as your salary expectations.

Please note that your application will be saved and used in electronic form as a part of the application process for this position.

Thank you for considering us as prospective employer!