Finance Associate

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the Resource Management Specialist, the Finance Associate will be responsible and accountable for supporting the unit's financial operations, budget monitoring, accounting processes, and financial reporting in accordance with IOM policies and procedures.

1. Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
2. Assist in preparing annual budget submission including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
3. Extract and input data from various sources in financial or accounting systems.
4. Assist providing guidance in accounting, budget and financial related issues.
5. Prepare bank, cash, vendor, and general ledger reconciliations and investigate discrepancies when required.
6. Assist in the preparation of monthly, quarterly, and annual financial reports, budget monitoring reports, and donor financial reports.
7. Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorised and all the supporting documents are attached therewith.
8. Create new Vendor Accounts in Wave.
9. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
10. Perform claim verifications against documentation to ensure that purchases/services are properly authorised and that the goods have been received or services rendered.
11. Assist in the preparation of accounting, financial, statistical reports and other reports as required.
12. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
13. Assist in the preparation of the annual income tax exemption declarations for staff.
14. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards.
15. Responsible for the Petty Cash of the office.
16. Perform such other relevant duties as maybe assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Finances, or a related field field from an accredited academic institution with three years of relevant professional experience; or,
• High School diploma with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in accounting and financial management, including accounts payable, reconciliations, financial data processing, and record keeping;
• Experience providing financial and administrative support services to staff, including travel claims, expense reimbursements, and handling financial inquiries;
• Experience providing support in the preparation of financial reports, including monthly, quarterly, annual, and donor financial reports;
• Experience working within a regulated environment with established financial rules, procedures, and internal controls—preferably within an international organization, UN agency, or public sector institution; and,
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organise paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• Strong analytical and problem-solving skills;
• High attention to detail and accuracy;
• Ability to manage multiple priorities; and,
• Strong financial analysis, budgeting and reporting skills.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Italian and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values- all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies