Admin Executive

PURPOSE OF THE JOB

Responsible for managing office administration, facilities, travel coordination, employee support services, and visa compliance for foreign employees, ensuring business continuity, operational efficiency, and a safe, well-maintained working environment that meets business and employee needs.

RESPONSIBILITES

Office Administration & Facilities Management

• Oversee daily office operations and ensure smooth administration of Head Office facilities
• Manage service providers for security, cleaning, maintenance, catering, pest control, and other workplace services
• Ensure office equipment, utilities, furniture, and infrastructure are properly maintained and operational
• Coordinate office renovations, repairs, and workplace improvement projects
• Maintain office supplies, pantry items, stationery, and other workplace resources

Travel, Accommodation & Expatriate Support

• Arrange domestic and international travel, accommodation, and transportation for employees, Management Team members, expatriates, and visitors
• Support visa applications, work permits, MIC registrations, and related immigration documentation
• Coordinate housing arrangements, lease agreements, and relocation support for expatriates and short-term assignees (STAs)

Administration Support & Vendor Coordination

• Provide administrative support to Management Team members and business functions as required
• Manage office petty cash and ensure timely reconciliation and reporting
• Coordinate vendor selection, quotations, contracts, service agreements, and invoice processing
• Maintain strong relationships with building management, travel agencies, fleet suppliers, and other service providers

Documentation, Procurement & Reporting

• Maintain administrative records, contracts, licenses, agreements, and supplier documentation
• Prepare reports related to office operations, fleet management, travel expenses, and facilities management
• Process Purchase Requisitions (PRs), Purchase Orders (POs), Goods Receipts (GRs), and related procurement transactions in company systems
• Coordinate with Procurement, Finance, and vendors to ensure timely purchasing, invoice processing, and payment completion
• Maintain accurate records of procurement documents, service contracts, and vendor agreements

REQUIREMENTS

Education & Experience

• Bachelor Degree, preferably with Business Administration background
• Min 3 years of relevant experience in similar roles

Others

• Communication and influencing skills, in person and in writing
• Analytical and problem-solving skills
• Decision-making
• The ability to lead and manage teams and projects
• Team working
• Attention to detail but also the ability to see the implications for the bigger picture
• Customer service
• Empathy
• Organization, time management, prioritizing and the ability to handle a complex, varied workload
• A good knowledge of Microsoft Office tools
• Myanmar Language in a must
• Fluency in English, both verbal and written required