Secretary, Allied Health

Posting number: 2026-2027:02

Department: WCC-201140-Health Sciences

Job classification: Secretary, Allied Health

Posting type: Open

Categories: Clerical & Data Entry, Education, Health Education, Allied Health, Higher Education, Professional Education

Summary

The Secretary of Allied Health provides comprehensive administrative and clerical support to the Allied Health division. This position serves as a key secretarial resource for faculty, program directors, students, clinical partners, and other stakeholders. Responsibilities include maintaining accurate student and clinical records, coordinating program-related administrative activities, supporting clinical education processes, preparing documentation for accreditation and program reviews, and ensuring that departmental records and processes are organized, accurate, confidential, and readily accessible.

POSTING DATE: SEPTEMBER 22, 2026

SALARY: Appropriate placement on Salary Schedule E4 05 (range: $35,670 - $53,865).

ANTICIPATED START DATE: NOVEMBER 1, 2026

The position will be based initially at the Wallace Campus in Dothan.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Examples of duties

Key Responsibilities
Administrative and Program Support

• Provide day-to-day clerical and administrative support for Allied Health academic programs.
• Serve as a primary administrative point of contact for students, faculty, program directors, clinical affiliates, and other stakeholders.
• Maintain calendars, schedules, correspondence, forms, reports, and other program documentation.
• Schedule meetings, interviews, orientations, advisory committee meetings, and other program activities.
• Prepare agendas, meeting materials, minutes, correspondence, and follow-up documentation as needed.
• Assist program directors and faculty with administrative projects, special events, recruitment activities, and student-related initiatives.
• Maintain organized electronic and physical filing systems for each program.
• Monitor office supplies, forms, equipment, and other administrative resources.

Student Records and Support

• Maintain accurate and confidential student records in accordance with institutional policies and applicable privacy requirements.
• Assist with the collection, organization, and verification of student documents.
• Maintain program-specific student files and track required documentation and deadlines.
• Assist students with routine administrative questions and direct complex academic or programmatic matters to the appropriate faculty or administrator.
• Support student onboarding, orientation, registration, progression, and graduation processes.
• Assist with tracking student compliance requirements, including required forms, certifications, immunizations, background checks, drug screenings, CPR certification, and other program-specific requirements, as applicable.
• Generate reports and provide documentation to program leadership as requested.

Clinical Records and Coordination

• Maintain accurate and confidential clinical education records for students participating in clinical experiences.
• Assist with collecting and tracking clinical placement documentation and student eligibility requirements.
• Maintain records related to clinical site assignments, affiliation agreements, student placement, clinical hours, evaluations, and other required documentation.
• Communicate with clinical education personnel and clinical affiliates regarding routine administrative matters.
• Assist with coordinating student clinical schedules, orientations, forms, evaluations, and required documentation.
• Monitor clinical documentation for completeness and follow up on outstanding items as directed.
• Maintain organized records of clinical site information and agreements.

Accreditation and Compliance Support

• Provide administrative support for accreditation, reaffirmation, program review, and other institutional compliance activities for the Allied Health programs.
• Assist faculty and program directors with gathering, organizing, formatting, and maintaining accreditation documentation.
• Maintain electronic accreditation files, evidence folders, reports, forms, meeting records, policies, and supporting documentation as needed.
• Assist with tracking accreditation-related deadlines, reporting requirements, action items, and documentation requests.
• Compile data and supporting materials for accreditation self-studies, site visits, annual reports, and program reviews as needed.
• Assist with maintaining documentation demonstrating compliance with programmatic and institutional standards.
• Help ensure that required records are complete, current, properly organized, and readily retrievable for audits, reviews, and site visits.
• Provide logistical and clerical support before, during, and after accreditation site visits and program evaluations.

Data Management and Reporting

• Enter, update, and maintain accurate information in institutional databases, student information systems, clinical tracking systems, spreadsheets, and other program-related systems.
• Compile routine reports and data for program directors and Allied Health leadership.
• Assist with maintaining tracking spreadsheets and dashboards related to student progression, clinical requirements, accreditation, and program operations.
• Identify missing or incomplete documentation and communicate discrepancies to the appropriate faculty or administrator.
• Maintain data integrity and confidentiality in accordance with institutional policies.

Communication and Customer Service

• Respond to telephone calls, emails, correspondence, and routine inquiries in a timely and professional manner.
• Provide accurate administrative information while appropriately referring academic, clinical, financial, or policy-related questions to the individual responsible.
• Communicate professionally with students, faculty, administrators, clinical partners, vendors, and members of the public.
• Exercise discretion when handling confidential student, personnel, clinical, and institutional information.

Qualifications

Qualifications

1. Possession of an Associate's degree from an accredited institution is required.
2. A minimum of one year’s full-time work experience in an office, customer-service, clerical, secretarial, or administrative-support role is required.
3. Previous experience in higher education is preferred.

ADVISORY COMMITTEE: The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.

Applicants must travel at their own expense for interviews that are conducted in person.

Supplemental information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 2:00 pm, Wednesday, October 7, 2026. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

1. Completed Wallace Community College employment application
2. Current Resume
3. Cover letter describing specifically how your experience and qualifications meet the minimum requirements.
4. Employment verification letter(s) verifying a minimum of one year’s full-time work experience in an office, customer-service, clerical, secretarial, or administrative-support role. Letter(s) must include employment dates and job title, and be on official letterhead with an authorized personnel signature. *ONLY when an applicant has a legitimate reason for not obtaining written verification by their own efforts, such as if the business is no longer in operation, an applicant may submit copies of appointment letters or contracts, and if that is not available, you may submit pay stubs or W-2 forms to confirm the one year of full-time experience.
5. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimum of an Associate's degree or higher. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time.

APPLICATIONS MUST BE FILED ONLINE AT:

www.wallace.edu/employment

• ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.If you need assistance scanning documents, please contact:

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

334-556-2519

• WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
• All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service:

Monday-Friday
8:00 am - 5:00 pm PST
(855) 524-5627

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

If you have a disability and require accommodations, please notify us at (334) 556-2519.

Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.

The College reserves the right to withdraw this job announcement at any time prior to the awarding.