Pretrial Services Office Administrator

Posting number: 14.03408

Department: Wilco Pre-Trial

Job classification: WPT_Office Administrator

Posting type: Open & Promotional

Categories: Office and Administrative Support

Summary

Reporting directly to the Pretrial Court Services Director, responsible for performance a wide range of advanced office administration duties for the Pretrial Court Services Department.

* Funding for this position will be effective 10/01/2026.

Examples of duties

• Provides customer service to the public and staff via telephone, email, or in person
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development
• Assist in managing daily calendars for department leadership and department calendars
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, serving as liaison with county Accounts Payable (A/P) and Purchasing departments, and preparing end-of-fiscal year reporting
• Serves as the office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements
• Maintains inventories and other office supplies for the department
• Assists with updating policies and procedures
• Prepares and submits agenda items for required purchases and approvals
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Maintains department records, as well as oversees retention and storage for department files
• Schedules meetings involving internal and external department leaders and records meeting minutes
• Attends all meetings and trainings, as required
• Readily complies with departmental and county-wide policies and procedures
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Pretrial Services Director
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional lifting

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Bachelor's degree and one (1) year of office management/administration experience including two (2) years of records management experience; OR an equivalent combination of education and experience
• Knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid driver’s license
• Criminal Justice Information Services (CJIS) Awareness training

Preferred within six (6) months of employment

• Texas Crime Information Center (TCIC) certification
• National Crime Information Center (NCIC) certification

PREFERRED QUALIFICATIONS

• Two (2) years of experience in accounting or budgeting

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Supplemental information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.