Senior Executive Management Assistant 13 (Assistant to the Chief Operations Officer)

Posting number: 5901-26-Exec-4-SEMA13-KC

Department: Transportation

Job classification: Senior Executive Management Assistant 13

Posting type: Open

Categories: Administrative Assistant, Transportation, Customer Service

Summary

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This is a full-time position in a senior executive management assistant role. As such, this level requires an annual employment contract that will be renewed based on performance objectives being met. Due to the renewal of contract requirements, this position is classified/labeled as limited term, however, is considered a full-time position with benefits.

Serves as a key member of the senior management team supporting the Chief Operations Officer (COO) of the Department. Acts as a primary liaison between the COO, Director, department staff, the Governor's Office, governmental agencies, the legislature, industry partners, and the general public. Provides high-level administrative and executive support that requires a high degree of confidentiality, professionalism, and diplomacy. This role demands a broad understanding of the COO's priorities and the department's vision, mission, goals, and functions to ensure effective communication, coordination, and execution of departmental initiatives.

The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Senior Executive Management Assistant (SEMA) 13 position.

For additional information, please see the links below:

• SEMA 13 position description
• All about MDOT

Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered.

For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

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Examples of duties

Education
Education typically acquired through completion of high school.

Experience
Four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11.

Qualifications

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Supplemental information

To be considered for this position you must:

• If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application (reference the State of Michigan (SOM) definition of an Official College Transcript). Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S. educational equivalents. Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.

• Attach a detailed résumé and cover letter.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

MDOT does not participate in E-Verify and does not sponsor visa applications.

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact MDOT-OHR@michigan.gov.