Administrative Coordinator 3

Posting number: 226272AC3091726TG

Department: DCFS-Department of Children and Family Services

Job classification: ADMINISTRATIVE COORDINATOR 3

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Social Services

Summary

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Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in Baton Rouge- State Office Building.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Coordinator 3 (Child Support Enforcement)

The position will assist with maintaining the bankruptcy notices log and ensuring bankruptcy-related correspondence is electronically routed to the appropriate field office, caseworker, manager, and attorney supervisor for timely review and action. This includes monitoring correspondence received, documenting the receipt and routing of notices, and helping ensure that bankruptcy information is directed to the appropriate staff without unnecessary delays.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, wellsupported conclusions.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Examples of duties

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Serves as the primary point of contact with full responsibility for processing all incoming bankruptcy notifications from the Eastern District of Louisiana.
• Documents and logs in checks received and ensure checks, check log, and copies are hand delivered to appropriate financial staff for processing according to office procedures.
• Process W-9's (Request for Tax Id) request via email, fax or mail upon receipt. Verifying the requestors' information and authorization to receive the information.
• Copying, retaining and logging bankruptcy payments (checks) to forward to the Financial Unit for processing.
• Primarily responsible for drafting agency response to all consumer reporting requests and sending correspondence to the client with a copy of Financial Summary from LASES.
• Uses knowledge of procedures and office structure in order to ensure that important court documents, office documents and case record material reach appropriate staff timely to comply with mandated time frames.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Baton Rouge, La- State Office

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete and electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education).
Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information: For further information about this vacancy contact: Yolanda Jackson
Yolanda.Jackson.dcfs@la.gov

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.