Administrative Office Assistant

Everforth ECS is seeking an Administrative Office Assistant to owork in our Quantico, VAoffice.

Position Description

We are seeking an Administrative Office Assistant to join our Quantico team. This position provides administrative and operational support, serving as the first point of contact while ensuring seamless daily operations, effective communication channels, and efficient management of priorities. The Administrative Office Assistant plays a vital role in maintaining professional office standards and supporting team productivity.

Key Responsibilities

• Office Coordination:
  • Supporting office logistics, supplies management
  • Coordinate general team operational needs and requests
  • Assist with ensuring a productive and organized work environment.
  • Prioritize urgent tasks and distinguish them from routine duties
• Communication Management:
  • Providing support and communication support along with managing email flow.
  • Handling phone calls and paperwork correctly.
  • Greet visitors warmly and process paperwork accurately and efficiently
  • Maintain visitor logs and ensure security protocols are followed
• Organization and Administrative:
  • Keeping track of meetings, deadlines, and appointments without overlap.
  • Prioritizing urgent tasks from low-priority duties.
  • Ensure a productive, organized, and professional work environment
  • Maintain filing systems and ensure document organization
  • Assist with special projects and ad-hoc administrative tasks as assigned

Qualifications

• High School Diploma
• 1-2 years of administrative, clerical, or customer service experience preferred
• Prior front desk or reception experience a plus
• Excellent verbal and written communication skills
• Strong time management and organizational abilities
• Proficiency in MS Office Suite

Desired Skills

• High attention to detail and accuracy
• Professional demeanor and customer service orientation
• Ability to maintain confidentiality and handle sensitive information
• Capacity to multitask in a fast-paced environment
• Strong problem-solving and interpersonal skills