Receptionist/Accounting Clerk

Job Summary

Responsible for handling front office reception and administration duties, including greeting guests, answering phones, sorting, and distributing correspondence, ccoordinating front-desk activities and company inquiries. Our receptionist is the first point of contact and the face of our company. Basic bookkeeping and accounting functions.

Qualifications

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft Office and Excel
• Hands-on experience with office equipment (i.e., fax machines and printers)
• Professional demeanor and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school diploma or equivalent

Responsibilities

• Greeting and welcoming guests as soon as they arrive at the office
• Provide visitors with safety video, and direct them to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (i.e., pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Order front office supplies and keep inventory of stock
• Any other clerical receptionist duties such as filing, photocopying, and faxing
• Perform basic bookkeeping, such as basic accounting functions (enter AP invoices, filling, setting up new vendors)
• Monitor and tracking of certificates of insurance compliance
• Adhoc duties as needed in the accounting department