Administrative Coordinator

Posting number: 5/50696768/AC 1-4/9.17.26-LH

Department: DOTD-Engineering & Operations

Division: District 5- Monroe

Job classification: ADMINISTRATIVE COORDINATOR 1

Posting type: Open

Categories: Engineering, Transportation

Summary

This position is in District 05/Mechanic Shop/Unit 550 Ouachita Parish/ Monroe, LA it serves nine parishes of the Department of Transportation and Development and reports directly to the Mechanic Supervisor B. This position functions as Maintenance Clerk in a District wide or Parish wide Maintenance office. The incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise.

Candidates with the following specialized knowledge, skills, and abilities are encouraged to apply:

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms.
• A working knowledge of SAP, (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software.
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction - The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Examples of duties

No experience or training is required.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Annual Plannings and Performance Evaluation System.
• Be proficiently skilled with working knowledge of SAP- (Plant Maintenance, PTMW, MIGO, FV60, IFCU, IW21- Notification and IW31- Work Order), eProcurement, Agile Assets (LaGOV), and Microsoft Office software.
• Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used, as well as, man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.
• Prepares and submits payroll audit package for review and audit by the District Business Office.
• May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Position-Specific Details:

• Appointment Type: Probational/Promotional
• Career Progression: This position participates in a Career Progression Group
• Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application.Applications may be rejected if incomplete.

DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines.

Contact Information:

For more information regarding this vacancy, please contact:

Dillon Evans

Transportation Operations Manager

(318) 342-0128

Dillon.Evans@la.gov

"The Louisiana Department of Transportation and Development (DOTD) does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Additionally, DOTD serves as a model employer for individuals with disabilities."