Deputy Clerk II - Civil

Posting number: 2026-00000504

Department: Superior Court

Division: Clerk of Superior Court

Job classification: Deputy Clerk II - Civil - Clerk of Superior Court G115

Posting type: Open

Categories: Court Administration

Summary

This position is responsible for providing administrative and clerical support to the department. The position may also serve as the Accounts Officer or another specialized function as required by the needs of the Court.

• Receives court actions for processing; processes each accepted case by entering all data elements into computerized court management system; assigns judges and case numbers; identifies each type of court action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents; processes criminal sentences and fine payments; strikes jurors for domestic, criminal, and civil cases; processes paperwork for appeals; processes adoptions; files attorneys paperwork.
• Attends arraignments, guilty pleas, docket calls, trials, jury selection, and probation revocations; records required information for official records; enters information into official court record through computerized court management system; generates new notices, bonds, and other documents as needed.
• Assists the public at the counter; answers telephone; researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed.
• Receives, receipts, records, verifies, monitors, and submits fines, fees, costs, and other monies received by court; disburses restitution payments; enters payment information into the system and posts to the proper case file.
• Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
• Receives paperwork for passports, forward documents to Passport Services.
• Sends DUI and surrender of parental rights notices to the Local newspaper.
• Prepares and processes sentences, bond forfeitures, sentence reviews, appeals, adoptions, orders, bench warrants, and revocations.
• Checks fines for probation officers. Completes prisoner histories; receives fines; picks up and secures cash bonds; secures warrants.
• Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
• Maintains all court documents and ensures filing processes are consistent. Verifies all Superior Court Documents from the previous day; makes corrections where needed.
• Prepares and drafts various reports as requested or required.
• Assists and responds to prisoners in filing of habeas corpus actions; bills inmates when filing civil cases; maintains records of payments and correspondence.
• Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents.
• Processes notary public applications.
• May assist Chief Deputy with operation of the financial division of superior, state &juvenile court clerk's office to include receiving, verifying, accounting, and balancing fines, fees, and funds; preparing reports and disbursements for funds; preparing and maintaining office accounting records; balancing and reviewing financial reports; coordinating and performing daily verification and audit of all funds received by office; preparing daily and weekly deposits; entering and monitoring debit and credit entries in ledgers: and assisting in monitoring account activity and evaluating relevant statutory and regulatory changes.
• Performs other duties as assigned.

Examples of duties

• Ability to understand, interpret and explain to others Georgia laws, rules, regulations, policies and procedures necessary to perform duties as mandated in manual of Council of Superior Court Clerks of Georgia – four volumes of laws, rules that embody over 10,000 pages of statutes, rules and regulations.
• Skill in meeting constant, critical, legally required deadlines.
• Ability to perform detailed work with high degree of accuracy.
• Knowledge of court and government computer applications.
• Knowledge of general legal terminology and required recordkeeping procedures.
• Skill in operating numerous complex computer systems, copiers, printers, facsimile machines.
• Skill in dealing with public.
• Skill in oral and written communication and coordination with the general public, other court personnel, management, public officials, judges, state agencies, attorneys, pro se litigants and others.
• Knowledge of state and local court systems.
• Ability to analyze information and data and resolve problems.

Qualifications

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Supplemental information

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects and climbs ladders. Additionally, the following physical abilities are required:

• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.?
• Crouching – bending body forward by bending leg, spine.?
• Feeling – perceiving attributes of objects by touch with skin, fingertips.?
• Grasping – applying pressure to object with fingers, palm.?
• Handling – picking, holding, or working with whole hand.?
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.?
• Kneeling – bending legs at knee to come to rest at knees.?
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.?
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.?
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.?
• Pulling - use upper extremities to exert force, haul or tug.?
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.?
• Repetitive Motion – substantial movements of wrists, hands, fingers.?
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.?
• Standing – for sustained periods of time.?
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.?
• Talking 1- expressing ideas by spoken word?.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.?
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or a courtroom.