Finance Support Specialist II

Posting number: FSS

Department: Finance - Baldwin County Sheriff's Office

Job classification: Finance Support Specialist II - Finance - Baldwin County Sheriff's Office

Posting type: Open

Categories: Accounting and Finance

Summary

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This employee will assist the Director of Budget and Finance and the Finance Manager in fiduciary matters of the Sheriff’s Office relating to all funds administered by that office as may be assigned.

WORK CONDITIONS

Work is in an office setting which requires long periods of sitting. May become stressful due to validity of work and achieving multiple deadlines. May have unexpected change in work hours including hours outside of regular office hours and weekends.

JOB LOCATIONS

• Support Services Building, Bay Minette, AL

Examples of duties

• Maintain and reconcile records of cumulative training spending, including registration fees, travel expenses, and other training related costs.
• Serve as the main point of contact for employees regarding training logistics, registration questions, and accommodation needs.
• Process payments for training related expenses, such as registration fees, travel reimbursements, and vendor invoices, according to agency policy.
• Debit, credit, and total accounts using computer spreadsheets, databases, and specialized accounting software.
• Perform daily bank runs as required.
• Utilize computers and computer systems to input data, manage records, and perform job duties efficiently.

NON-ESSENTIAL FUNCTIONS

• Observing, receiving, and otherwise obtaining information from all relevant sources.
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Willing to travel for the purpose of professional development
• Willing to work overtime and nonstandard hours to meet deadlines
• Performs other duties as assigned.

PHYSICAL DEMANDS

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable an individual with a qualified disability to perform the essential functions of a job, on a case-by-case basis.

The work is generally sedentary to light and may require exerting up to 20 pounds of force occasionally to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:
• Crouching: Bending the body downwards and forward by bending leg and spine
• Dexterity: Primarily with fingers and in picking, pinching or typing
• Grasping: Applying pressure with the whole hand
• Handling: Picking, holding or otherwise working with the whole hand
• Lifting: Ability to lift and move objects
• Reaching: Ability to frequently extend hand(s) and arm(s) in any direction.
• Mental Acuity: Ability to make rational decisions
• Repetitive Motion: Substantial movements (motions) of the wrists, hands and/or fingers
• Speaking/Talking: Ability to communicate clearly, accurately, and concisely though speech
• Hearing: Ability to hear and understand at normal speaking levels with or without correction
• Visual Acuity: Ability to perform activates such as preparing and analyzing data and figures, transcribing, viewing a computer screen/terminal; and/or extensive reading, with or without correction
• Walking: ability to move about on foot to accomplish tasks or moving from one work site to another

Qualifications

• Required: High school diploma or GED; Must have a valid, current driver's license; Must be insurable
• Preferred: Accounts Payable and Accounts Receivable experience; Proficient with Microsoft Excel

Supplemental information

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.
• Knowledge of arithmetic and algebra.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar, arithmetic and modern office practices and procedures.
• Knowledge of principles and processes for providing service to the public, including needs assessment and satisfactory response to meet their needs.
• Math skills to perform basic accounting and bookkeeping operations.
• Managing one’s own time.
• Skill in the use of a variety of computer programs, to include operation of Microsoft Office (Excel, Outlook, and PowerPoint) and various other office equipment including phones, faxes, scanners, printers, and copiers
• Technical skills to perform routine trouble shooting on office equipment (computers, faxes, scanners, printers, copiers)
• Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Ability to type with speed and accuracy, compose correspondence
• Ability to compose effective and accurate correspondence
• Ability to deal with non-routine matters
• Ability to complete complex work with minimal instructions, keep records and reference files, assemble, and organize data
• Ability to meet and deal with the public in an effective and courteous manner
• Ability to exhibit a high degree of loyalty and integrity as a trusted confidant of the unit
• Ability to assume responsibility and execute the supervisor’s orders and instructions
• Ability to add, subtract, multiply, or divide quickly and correctly
• Ability to read, write, and speak and interpret the English language
• Ability to choose the right mathematical methods or formulas to solve a problem.
• Ability to concentrate on a task over a period without being distracted
• Ability to work a flexible schedule as needed.