Recreation: Project/Grant Assistant 1 - SYBL

Posting number: 26-00195

Department: Library and Recreation Services

Division: Children and Teen Services

Job classification: PROJECT/GRANT ASSISTANT 1

Posting type: Open

Categories: Planning and Development, Recreation, Parks and Recreation, Miscellaneous, Project Management

Summary

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The final filing date is Monday, October 26, 2026, by 5:00 pm or after receiving 50 qualified applications, whichever is first.

20-25 HOURS/WEEK

Note: Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30).

THE POSITION

The City of Sunnyvale Department of Library and Recreation Services is seeking two Project Assistants within the Sports, Aquatics and Facilities unit for the implementation, coordination and oversight of the Sunnyvale Youth Basketball League. Candidates may be assigned evening and/or weekend shifts within this position.

DISTINGUISHING CHARACTERISTICS

The Project Assistant 1 position may exercise skills and experience in a particular area of recreation programming. The primary assignment for this position is for the seasonal Sunnyvale Youth Basketball League (SYBL).

This position will be mainly based in the Recreation Building on the Community Center Campus, in the Recreation Services Division of the Department of Library and Recreation Services or Columbia Middle School Gym and Multi-Purpose Room. Travel to other locations within Sunnyvale will be required.

Examples of duties

(May include, but are not limited to, the following):

• Assist in the planning, organizing, implementing, and evaluating of a community service and/or recreation program.
• Interact with participants, parents, and community members and provide excellent customer service.
• Oversee and schedule the use of facilities, ensuring participants follow established policies and procedures.
• Communicate effectively, both orally and in writing; prepare reports, maintain files and records related to the program.
• Operate a computer using word processing and business software and other office equipment.
• Determine and implement the appropriate course of action in emergencies and/or stressful situations.
• Creatively solve problems; understand and follow written and oral instructions.
• Establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Learn the operation, policy and procedures of the Library and Recreation Services Department.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Respond to requests for information and program complaints.
• Assist in the training, supervision and evaluation of assigned contract or casual staff.
• Assists with the recruitment and scheduling of casual staff.
• Other duties as assigned.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodation.

Qualifications

The minimum qualifications for education and experience can be met in the following way:

• Minimum age is 18 years old
• High School Diploma or GED equivalent
• One year of experience working with some type of organized sports programs/leagues or aquatics services.
• At least six months of some lead or supervisory experience in recreation programs or other community-based service.

KNOWLEDGE OF:

• Recreation, sports programs/leagues, aquatics, arts and community services standards, practices and resources.
• Common recreational and social needs of various populations and age groups.
• Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting.
• Basic mathematics.
• Office methods, procedures, software, and equipment.
• Principles of customer service

ABILITY TO:

• Assist in the development and implementation of recreation, aquatics, arts and community services programs, services, and facilities.
• Assist in recruiting, training, and coordinating the work of casual part-time and volunteer staff and program participants.
• Learn policies and regulations related to assigned program area.

WILLINGNESS TO:

Work irregular hours or shifts, and on nights, weekends, or holidays when needed.

DESIRABLE QUALIFICATIONS

• Experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services.
• Some college units in recreation, gerontology, education, social work, etc.

LICENSES/CERTIFICATIONS

Possession and continued maintenance of a valid class C CA driver's license and a safe driving record OR the ability to supply alternate transportation as approved by the appointing authority.

Supplemental information

APPLICATION INSTRUCTIONS & PROCESS
The application submitted must meet the minimum qualifications listed in the job description in order to move forward in the recruitment process with the City of Sunnyvale. The information provided in the Work Experience, Education, and Certificates/Licenses sections of the application will be used to determine if the application meets the minimum qualifications. A resume, employment history provided elsewhere in the application, or other attachments will not be accepted in lieu of the completed application.

Note: The minimum qualifications for experience are based on full-time experience (40 hours per week). Experience included in the Work Experience section of the application is calculated to the full-time equivalent (hours are pro-rated if less than 40 hours/week). Volunteer experience is not considered qualifying experience.

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources as soon as possible.

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page atSunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted.

SELECTION PROCESS
Applications are competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education.Qualified applicants will be invited to participate in an interview.

Applications are reviewed on an ongoing basis and information regarding the next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand, HR Technician at:fbrand@sunnyvale.ca.govor 408-730-3015 for recruitment updates.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any candidate selected by the hiring department will be required to submit proof of their education (i.e., copy of the diploma or college/university transcripts). If the candidate earned a degree from a college or university outside the United States, they must have their education records evaluated by a credential evaluation service. Candidates may utilize any third-party agency for the evaluation. To find agencies that provide this service, you can search ‘education equivalency verification’ or similar online. A conditional job offer will not be made until the education has been evaluated and the evaluation results are submitted.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact Niki Maser, Recreation Coordinator, at 408-730-7376 or by email to nmaser@sunnyvale.ca.gov. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws. The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 730-7490 or recruitments@sunnyvale.ca.gov.