Finance, HR & Admin Assistant

1.      Context
   

About Relief International

Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. Currently, RI work in 16 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, Yemen and now OPT, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience. We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.

About our Country Program/ Regional Programs

RI in the Middle East has programs in seven countries - Iraq, Jordan, Lebanon, Syria, Türkiye, Yemen, and now OPT with a focus on the 4 main RI sectors: WASH, Health and Nutrition, Education and Livelihoods. Relief International has been providing humanitarian aid in Yemen since 2010, offering various services like health, nutrition, water, sanitation, livelihoods, and protection across the country. They focus on helping vulnerable people, including internally displaced persons, returnees, and host communities. RI also provides reproductive health, protection, and gender-based violence responses in specific areas.

1.       Job Profile
   

[ABOUT THE ROLE]

Under the supervision of the Finance Coordinator, the Finance & HR Admin Assistant will dedicate 100% of his/her time to keep accurate financial records. The finance assistant will be responsible provide administrative, finance, and human resources support to ensure efficient office operations, accurate financial record-keeping, compliance with organizational policies, and effective coordination of HR processes, including recruitment, personnel administration, payroll support, and employee records management.

[AUTONOMY AND COMPLEXITY]

His/Her role as described involves a degree of both autonomy and complexity. He/She will act as a focal point for area financial functions, which requires significant independence in decision-making and control over how tasks are performed. This autonomy allows him to solve routine financial problems, applying established procedures and guidelines. The complexity of his tasks is also high, as they involve analyzing straightforward financial issues, leveraging professional experience and established precedents to identify appropriate solutions. prepare inter-company transactions and review complicated international pharmaceutical and medical equipment/supplies procurements all of which require to applies problem-solving skills to address routine financial challenges within the framework of established policies and procedures.

1.       Key Responsibilities
   

• Support the day-to-day operations covering financial accounting services, including accounts payable, reconciliation of inputs, and verifying accuracy of all transactions entered in the accounting system (NetSuite).
• Support payment processing, bank transactions, petty cash management, and monthly reconciliations.
• Accurately enter financial transactions into NetSuite accurately and on a timely basis.
• Ensure all transactions are supported by complete and valid documentation prior to posting in accordance with RI’s applicable accounting policies, procedures, and standards.
• Verify the accuracy of transaction details, account codes, projects, donors, and cost centers before data entry.
• Assist with month-end and year-end closing activities, including posting assigned journal entries, preparing schedules, reconciling accounts, and ensuring all transactions are recorded accurately and within reporting deadlines.
• Support internal and external audits by preparing requested financial documents.
• Maintain employee records and support recruitment, onboarding, and performance appraisal processes.
• Assist with payroll-related documentation, staff benefits, leave tracking, and end-of-service settlements.
• Support office administration, including supplies, service contracts, office maintenance, and general logistics.
• Coordinate with banks, suppliers, service providers, and internal departments to ensure smooth operations.
• Assist in preparing finance, HR, and administrative reports as required.
• Ensure compliance with organizational policies, donor requirements, and administrative procedures.
• Perform any other duties and responsibilities assigned by the supervisor to support the effective operation of the organization.

1.       Behavior and Conduct
   

• Will ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
• Will be a model for ethical conduct standards for other team members.
• Will ensure own actions and the actions of the teams members they manage do not impact the safety of the RI team and the vulnerable communities we serve.
• Will ensure external stakeholders are aware of RI conduct and reporting mechanisms.
• Report any concerns.

1.       Qualifications and Requirements:
   

Skills, knowledge and expertise required for the role.

Essential criteria (education degree, years of experience)

• Bachelor’s degree in finance, Accounting.
• Experience in accounting/finance not less than 2 years
• INGO/NGO/Audit previous experience
• Ability to administer budgets, manage finance function.
• Analytical/Communication/inter-personal skills
• Ability to work under highly stressful conditions
• Writing/drafting skills
• Advanced Excel skills
• Ability to train and educate other people
• Familiarity with business principles and practices

Desirable criteria

• Excellent communication skills, both verbal and written
• Ability to work independently and take initiative
• Willingness to be flexible with tasks and working hours
• Judgment and problem solving
• Planning and organizational skills related to work and time management
• Attention to detail and high level of accuracy
• Willingness to learn and be trained and be challenged to grow.
• Previous experience with RI operations in Yemen

1.       RI Values
   

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

• Integrity
• Adaptability
• Collaboration
• Inclusivity
• Sustainability