Roving Warehouse Incharge

SCOPE OF WORK & SERVICE TO BE

PERFORMED BY RWHI

1. HSE (Health, Safety & Environment)

• Ensure compliance with divisional TRIR (Total Recordable Incident Rate) limit of 0.20
• Target zero TRIR incidents and zero injuries
• Achieve all HSE goals outlined in the System Governance Document

2. Functional Objectives

• Provide BLIs / KPIs data within the first three working days of each month
• Manage 901/T shipments documentation, including:

• Approvals
• Cap sheets
• Vendor bill processing

• Process:

• Warehouse handling bills within the first 10 days of each month
• Warehouse rent before the last working day of each month

• Maintain and share leave records of all zonal distribution resources monthly with ZDO/DOs
• Perform WCMS troubleshooting and:

• Log manual PERs (Product Exception Reports)
• Log ROSPs (Report of Short Product)
• Ensure processing within 1.5 days

• Assist ZDO in monthly product reconciliation of all zone warehouses before the 10th of each month
• Provide support to field WHIs in:

• SAP troubleshooting
• Other system/software issues

• Assist ZDO & DO in:

• Maintaining distribution files
• Managing distribution-related activities

• Perform duties as RWI (Warehouse In-Charge) when required and meet all PS-1 objectives

3. Primary Responsibilities (While Acting as WHI)

Warehouse Operations

• Manage product inventory efficiently
• Coordinate loading and unloading operations
• Handle rake operations at the warehouse

System & Reporting

• SAP handling and troubleshooting
• Generate:

• Orders and invoices
• Stock Transaction Reports (STR)
• ROSP (Shortage Reports)
• PER (Exception Reports)

Inventory Management

• Maintain inventory of:

• Products
• Equipment and company assets
• Pre-numbered documents
• Empty bags

Compliance & Monitoring

• Maintain weekly spot check register
• Ensure quality and quantity standards of stored products
• Conduct KATLA activities at warehouse
• Ensure good housekeeping standards

Financial & Administrative

• Handling bills
• Watch & Ward bills

Compliance

• HSE policies and procedures
• Company Ethics Policy

4. Secondary Responsibilities (Support Role)

• Communicate:

• Policies
• Pricing updates

• Support rake handling for dealers
• Identify and propose new warehouse locations
• Coordinate with transporters/truckers for:

• Product transshipment
• Shipment planning

• Liaise with other departments for smooth operations
• Perform any additional assignments given by the supervisor