Facilities Coordinator

VACANCY

FACILITIES COORDINATOR(MALE APPLICANTS ONLY)

Job Title: Facilities Coordinator

Reports to: Senior Procurement Specialist

Location: Nairobi, Kenya (with oversight for Uganda & Mombasa)

Purpose of The Job

To take charge of office operations, ensuring that our facilities across Kenya run safely, efficiently, and in full compliance with statutory requirements.

Key Responsibilities

• Ensure exceptional facilities and office equipment management services

• Oversee the timely renewal and conduct of licenses, permits, and audits for facilities

• Manage service providers, including the reconciliation of their payments.

• Manage the reception area and oversee mail and courier services.

• Plan space management according to business needs and maintain accurate records.

• Manage fleet operations, including monitoring of fuel cards & insurance.

• Coordinate travel logistics,

• Manage digital archiving for efficient document storage and retrieval.

Requirements

Qualifications & Experience

• At least Diploma in Procurement or Business Administration, Facilities Management, or a related field.
• Proven experience in facilities coordination, administration, or a similar role
• Strong understanding of statutory compliance, health & safety standards, and vendor management.
• Proficiency in SAP systems is a must.
• Excellent organizational skills with the ability to manage multiple locations.
• Knowledge in usage of SAP(ERP) will be an added advantage.

Benefits

• Competitive salary
• Pension
• staff Medical scheme