Media Coordinator

O&L BrandX

Job Title: Media Coordinator

Reports to: Integrated Media Manager Location: Windhoek, Namibia Type: Full-Time | On-Site

PURPOSE OF THE ROLE

The Integrated Media Coordinator supports the Integrated Media Manager in planning, executing and monitoring digital and traditional media campaigns. This role manages the day-to-day coordination, scheduling, tracking and reporting of media activities to ensure campaigns run smoothly, deadlines are met and performance insights are delivered.

The coordinator acts as a core operational link between vendors, internal teams and the Integrated Media Manager, ensuring seamless execution and consistent quality across all media touchpoints.

KEY RESPONSIBILITIES

Media Planning Support

• Assist in gathering audience insights, competitor data and media landscape inputs for strategic planning.
• Compile research, rate cards and platform opportunities for review.
• Support the Integrated Media Manager with drafting media flowplans and budgets.

Campaign Execution & Coordination

• Prepare and submit booking requests to media vendors across radio, print, TV, OOH and digital.
• Coordinate campaign materials and ensure all assets meet platform and vendor specifications.
• Update media schedules, flighting calendars and budget trackers.
• Monitor campaign delivery daily and flag pacing, performance or material issues proactively.
• Assist with uploading, trafficking and QA of digital campaigns on Meta, Google, LinkedIn and programmatic platforms (under supervision).

Reporting & Analytics

• Extract performance data from digital platforms and vendor reports.
• Compile weekly and monthly reports with accurate metrics, screenshots and commentary.
• Assist in preparing presentations for internal teams and clients.
• Track KPIs and highlight trends, anomalies and opportunities for optimisation.

Vendor & Stakeholder Management

• Act as a daily point of coordination with media owners for schedules, material deadlines and delivery confirmations.
• Request rates, availability, specs and value-add options from vendors.
• Maintain organised communication logs, version tracking and records.

Operational & Administrative Support

• Prepare POs, quotations, reconciliations and supporting documents.
• Maintain centralised campaign folders, asset libraries and workflow documents.
• Help implement and maintain process documentation for planning, approvals and reporting.
• Ensure accuracy and attention to detail in all media-related administration.

Industry & Tools

• Stay up to date with platform changes, new ad formats and market trends.
• Assist with exploring innovative media opportunities and emerging channels.
• Support the Integrated Media Manager and intern with tool training or process updates.

REQUIREMENTS

• Diploma or bachelor’s degree in marketing, Media, Communications, or a related field.
• 1–3 years of experience in digital or traditional media execution, coordination or campaign support.
• Basic understanding of media metrics, campaign structures and digital platforms (Meta Ads Manager, Google Ads, Google Analytics).
• Proficiency in Microsoft Office, specifically Excel.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.

PERSONALITY & CULTURE FIT

• Detail-oriented, structured and reliable.
• Strong communicator who can follow processes and provide clear updates.
• Curious, eager to learn and passionate about media.
• Proactive problem solver who flags issues early.
• Collaborative team player with a positive attitude.
• Thrives in a dynamic, high-volume environment.