Responsibilities:

• Document Management:
  • Receive, review, and organize all documents pertaining to repo vehicles, including titles, registrations, lien releases, and other relevant paperwork.
  • Ensure all documents are complete, accurate, and compliant with legal and company standards.
  • Develop and maintain a systematic filing and archiving system for easy retrieval and reference.
• Inventory Control:
  • Maintain an updated inventory of repo vehicle documents, tracking their location and status.
  • Conduct regular audits to verify the accuracy and completeness of document records.
• Coordination and Communication:
  • Collaborate with internal departments such as legal, finance, and operations to facilitate document retrieval and information sharing.
  • Communicate effectively with external stakeholders, including government agencies and financial institutions, to handle document requests and inquiries.
• Process Improvement:
  • Identify opportunities to streamline document management processes and implement improvements.
  • Suggest and implement digital solutions for document storage and retrieval to enhance efficiency.

Qualifications:

• Proven experience in document management or related administrative roles, preferably in the automotive or financial services industry.
• Strong organizational skills with acute attention to detail.
• Proficiency in using document management software and MS Office Suite (Word, Excel, Outlook).
• Knowledge of regulatory requirements related to vehicle documentation (titles, registrations, etc.).
• Excellent communication and interpersonal skills.
• Ability to work independently and prioritize tasks effectively.