Forensic Administrative Specialist to Pathology

Posting number: 03076

Department: Coroner

Job classification: Forensic Administration and Transcription Specialist I

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous, Medical Examiner, Health Sciences, Criminology, Community and Social Services, Office and Administrative Support

Summary

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$24.61 - $26.61/hr. DOE

Please Note: This is a continuous job posting and will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration.

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Coroner's team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a401(k)
• Paid parental leave, lifeinsurance, and robust wellnessprograms
• Ongoing training opportunities and career pathing

This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

The Ada County Coroner’s Office will aim to provide the highest standard in medicolegal death investigation, forensic analysis, pathology services, and administration. The Office will continue to seek new ways to increase quality of work while maintaining fiscal responsibility.

Learn more about Ada County Coroner's Office by visiting their website: Coroner's Office.

Required: You must include an updated resume and cover letter with your application.

POSITION GENERAL SUMMARY:

Provides high level direct specialized support to the Forensic Pathologists and Forensic and Investigative Divisions. Manages the forensic and medicolegal administrative transcription and paraprofessional activities of the division. Serves as a resource of department related information, assists office administrator in developing and implementing policy and procedure and assures effective office coordination.

DISTINGUISHING FEATURES OF THE CLASS:
Forensic Administration and Transcription Specialist I performs direct key support and transcription duties and encompasses a broad range of knowledge in the forensic and medical fields.

Examples of duties

• Serves as a liaison for the forensic pathologists to government offices and legal agencies;
• Transcribes forensic pathology reports accurately and in a timely manner, according to transcription guidelines, standards and style of formats of practice;
• Transcribes letters, memos and other reports as dictated by forensic pathologists and staff of the forensic division;
• Accurately assess information in the form of operative reports, medical history and physical reports, clinic notes, laboratory reports and radiology reports as they relate to dictated information;
• Recognizes, interprets and evaluates inconsistencies, discrepancies and inaccuracies in medical dictation and appropriately clarifies and flags as needed;
• Ensure compliance with Federal and State laws, including, but not limited to the Health Insurance Portability and Accountability Act (HIPPAA);
• Ensure compliance with office policy and procedure;
• Manages staff calendars and communicates with legal offices and outside agencies in regards to court testimony and trial dates;
• Documents chain of evidence and release of confidential documentation;
• Serves as the primary point of contact for agencies enquiring about pathology services rendered;
• Prepares types and maintains medicolegal correspondence, files, reports, logs, records and other documents;
• Processes sensitive and confidential case work;
• Monitors certificate of death documentation for legal accuracy and corresponds with the Bureau of Vital Records and Health Statistics;
• Monitors transcription modules and digital recorders to ensure proper working order and responsible for troubleshooting issues and performing diagnostic measures;
• Responsible for notarizing legal documentation for the Ada County Coroner's Office as a Notary Public of Idaho.

ADDITIONAL FUNCTIONS:

• Facilitates preparation and or / prepares official correspondence;
• Makes travel and accommodation arrangements;
• Assist with general receptionist duties when necessary;
• Maintains and inventories office supplies;
• Performs other related functions as required.

Qualifications

• Associate's Degree from an accredited university in a field such as Medical Administration, Biology or a related field including coursework in Anatomy and Physiology and Medical Terminology preferred. Equivalent combination of education and experience may be considered;
• 1 year of medical transcription experience required for II position;
• Strong background in forensic pathology in order to understand and edit pathologic documentation;
• Proficient computer skills including experience with dictation software, Microsoft Word, Excel, PowerPoint and Outlook;
• Experience using a foot pedal and/or hotkeys for transcription purposes;
• Experience managing staff calendars and communicating with legal offices in regards to court testimony, trial dates and release of confidential documentation;
• Eligible and willing to obtain a Notary Public of Idaho certification;
• Ability to prioritize and manage daily caseload based off of numerous variables;
• Knowledge of legal, business and medical formats of English grammar, vocabulary, spelling and punctuation;
• Knowledge of legal process;
• Knowledge of medical terminology, language and references;
• Knowledge of general office practices and procedures;
• Skill in operating word processing software to include document template creation and maintenance;
• Skill in proofreading material with complex medical terminology of all anatomical systems;
• Ability to type 65 wpm accurately minimum;
• Ability to make decisions on routine matters in accordance with established policies;
• Ability to exercise tact and courtesy while working under pressure;
• Ability to work independently with minimal supervision utilizing critical thinking skills to troubleshoot situations;
• Ability to maintain complex multi-departmental clerical records;
• Ability to organize and utilize time effectively to complete tasks assigned in a timely manner;
• Ability to maintain effective working relationships.

OTHER REQUIREMENTS:

• The incumbent is subject to a criminal records and background check;
• The incumbent will work closely with law enforcement, attorneys, emergency personnel, medical professionals and other agencies.

Supplemental information

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sitting at a desk for long periods of time, up to 8 hours and ability to lift 20 lbs.;
• Requires frequent repetitive movement of the wrists, hands, and/or fingers;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks;
• Requires emotional and psychological resilience when exposed to sensitive and potentially traumatic case material in the form of documents and photographs.

DISCLAIMER:
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.