Elections Administrative Assistant 1

Posting number: 55343

Department: Governor's Office

Division: ELE-Election Office Anchorage

Job classification: ELEC ADMIN ASST 1

Posting type: Open

Categories: Administrative Assistant, Miscellaneous, Elections

Summary

The Division of Elections for the State of Alaska is looking for an Administrative Assistant 1 in Anchorage!

What you will be doing:

The Division of Elections is seeking a highly organized and dependable individual to join our Region 2 Elections office in Anchorage. This position provides essential administrative and operational support to the regional office and works closely with election staff, temporary employees, and the public. The Administrative Assistant 1 will assist with the day-to-day operation of the regional office, including organizing and maintaining office supplies and materials, supporting administrative processes, coordinating office needs, and providing customer service to voters and the public. This position will also assist with training and supporting lower-level and temporary employees to ensure work is completed accurately, efficiently, and consistently. During election periods, this position plays an important role in supporting the increased workload associated with conducting statewide elections. Duties may include assisting with voter registration and election-related administrative activities, maintaining accurate records, responding to inquiries from the public, and helping ensure the office is prepared to meet critical election deadlines. The successful applicant will be expected to exercise sound judgment, maintain confidentiality, manage competing priorities, and work effectively in a fast-paced environment where priorities can change quickly.

Our organization, mission, and culture:

The Division of Elections' mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness. The Region 2 Elections office provides essential election services to Alaskans in the Anchorage area. The administrative team supports voter registration and election activities while providing professional and responsive service to the public. This position is an important part of the regional office team and will have the opportunity to contribute directly to the successful administration of Alaska's elections.

The ideal candidate will have the following knowledge, skills, abilities, and experience:

• Strong organizational skills and attention to detail.
• Ability to prioritize and manage multiple assignments and competing deadlines.
• Excellent verbal and written communication skills.
• Excellent customer service skills and the ability to interact professionally with the public.
• Ability to work effectively with a variety of employees, including permanent, temporary, and lower-level staff.
• Ability to learn and apply policies, procedures, and administrative processes.
• Ability to work independently, exercise sound judgment, and take initiative.
• Strong computer skills and the ability to learn new software and automated systems.
• Ability to maintain accuracy while working in a fast-paced environment with frequent interruptions.
• Ability to handle confidential information appropriately.

The benefits of joining our team:

This position provides meaningful work in support of Alaska's elections and offers the opportunity to work alongside a dedicated team of professionals. The work is varied and fast-paced, particularly during election years, and provides an opportunity to play an important role in ensuring elections are administered accurately, efficiently, and fairly. The Division of Elections offers opportunities to learn about election administration and develop skills in a variety of administrative and operational areas.

The working environment you can expect:

This position is located in the Region 2 Elections office in Anchorage. The work environment is professional, collaborative, and fast-paced, with regular interaction with election staff, temporary employees, other state agencies, and members of the public.

During election periods, workload and priorities increase significantly, and the position may be required to work additional hours to meet election-related deadlines.

A successful applicant will have some of the following competencies addressed in their application package:

Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Customer Service: Anticipates and meets the needs of internal and external customers. Delivers high-quality products and services and responds effectively and appropriately to customer needs.

Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; relates well to people from varied backgrounds and different situations.

Self-Management: Sets realistic goals; displays initiative, effort, and commitment toward completing assignments in a timely manner; works with minimal supervision; and demonstrates responsible behavior.

Problem Solving: Identifies problems, determines accuracy and relevance of information, uses sound judgment, and develops appropriate solutions.

Examples of duties

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.

Qualifications

Cover Letter

A cover letter is not required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts may be attached at the time of application, provided at the time of interview, or if not provided, transcripts will be required prior to appointment.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Supplemental information

Cherilynn J. Stone

Region II Election Supervisor

(907)522-8683

cherilynn.stone@alaska.gov