Administrative Assistant

Start Date November 2nd,2026

Provide professional administrative and clerical support to the on-site Licensed Community Association Manager (LCAM) and property management office. Serve as the primary bilingual point of contact for residents, owners, vendors, and visitors while coordinating day-to-day operations of the condominium community.

Essential Duties and Responsibilities:

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Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner.

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Greet and assist residents, owners, guests, and vendors visiting the management office.

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Provide general information regarding community policies, procedures, amenities, and services.

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Assist the Property Manager with daily administrative and operational tasks.

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Maintain accurate resident, owner, vendor, and property records.

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Prepare, organize, scan, copy, and file documents and correspondence.

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Process and track maintenance requests and work orders (including utilizing Vantaca and Building Link).

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Contact vendors and contractors as directed by management and coordinate service appointments.

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Assist with preparing notices, letters, memos, reports, and community communications.

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Maintain calendars, meeting schedules, and appointment records.

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Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign-in sheets.

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Assist with Architectural/ARC applications, violation correspondence, and other association paperwork as needed.

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Process and distribute resident forms, applications (including lease, resale, and ARC), notices, and other community documents.

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Assist with move-in and move-out procedures, orientations, and maintain related records.

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Assist residents with amenity reservations, access devices, parking information, and other community services.

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Maintain organized electronic and physical filing systems.

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Assist with monitoring office supplies, placing orders when necessary, and handling credit card reconciliations.

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Handle confidential resident and association information with discretion.

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Perform data entry and maintain accurate information in property management systems.

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Assist with preparing reports and spreadsheets using Microsoft Word and Excel.

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Provide administrative support for community events and meetings as needed.

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Perform other administrative duties and special projects as assigned by the Property Manager.

MUST HAVE PRIOR PROPERTY OR APARTMENT LEASING EXPERIENCE!

Full-Time Mon-Fri 8:30am-4:30pm

Pay Rate: Up to $24 DOE

Start Date November 2nd,2026

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THEN 30 MINUTES FROM THE POMPANO BEACH AREA!