Research Support Specialist - Radiation Oncology

The University of Iowa Health Care’s Department of Radiation Oncology is seeking a Revenue Cycle Representative (RCR). This position is responsible to propose, negotiate, prepare, and administer research contracts and grants with various non-profits, companies, and government agencies for the Department of Radiation Oncology. They will be responsible for managing departmental grant submissions, planning, accounting, progress reporting, and monitoring grant expenditures, including providing monthly financial reports to Principal Investigators. This position will also assist faculty, staff, and students in identifying funding opportunities while ensuring compliance with applicable contract and grant regulations, as well as University and departmental policies.

Additionally, they will serve as the Program Administrator for the Department’s Free Radical and Radiation Biology Graduate Program, providing day-to-day oversight and management of the program. This includes serving as a key liaison to faculty, staff, students, and the public and coordinating activities related to the Department’s graduate and research programs.

This position is eligible for a hybrid work arrangement of both on-campus (UI Health Care) and remote work within the state of Iowa upon completion of the departments onsite training period, with the flexibility of one-two days remote per week. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

University of Iowa Health Care — recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.

WE CARE Core Values:

• Welcoming - We have an environment where everyone has a voice that is heard; that promotes the dignity of our patients, trainees, and employees; and allows all to thrive in their health, work, research, and education.
• Excellence - We achieve and deliver our personal and collective best in the pursuit of quality and accessible health care, education, and research.
• Collaboration - We collaborate with health care systems, providers, and communities across Iowa and the region as well as within our UI community. We believe teamwork—guided by compassion—is the best way to work.
• Accountability - We behave ethically, act with fairness and integrity, take responsibility for our own actions, and respond when errors in behavior or judgment occur. Respect - We create an environment where every individual feels safe, valued, and respected, supporting the well-being and success of all members of our community.
• Empowerment - We commit to fair access to research, health care, and education for our community and opportunities for personal and professional growth for our staff and learners.

Positions Responsibilities

Grant Exploration and Development

• Identify new sources of funding for basic research and translational research. Evaluate extramural funding opportunities, communicate requirements of funding opportunities to all faculty, postdocs, and graduate students and interpret guidelines to enhance basic, clinical, and translational research.
• Respond to inquiries regarding specific grant opportunities; make recommendations regarding economic feasibility; establish timelines to ensure project deadline dates are met; monitor progress of application development and progress reports.
• Develop budgets and budget justifications.
• Comply with internal and sponsor deadlines.
• Obtain institutional approvals.
• Assist secondary faculty from other departments with grant applications as requested.
• Prepare proposals, pre-proposals and letters of support.
• Maintain current knowledge of electronic proposal submission processes for all types of grants; extensive use of Cayuse (similar to Grants.gov) NIH Research Performance Progress Reports (RPPR) & Proposal Central. Oversee the preparation and submission of forms such as NIH PHS 398 and PHS 2590 ensuring leadership review and compliance with required guidelines.
• Ensure that all requirements of the applications are met, are completed, and that the application adheres to UI, Departmental, and Sponsor guidelines.
• Work with external co-investigators to obtain the necessary sub-award application materials and ensure adherence to UI and Sponsor guidelines.

Post-Award Administration Responsibility

• Oversee and manage all externally and internally funded grants and contracts, including forecasting and interpreting funding agency and University guidelines in coordination with the Financial Analyst.
• Manage budgets for all grants, contracts, and programs in coordination with the Financial Analyst.
• Establish and be responsible for the fiscal management for research programs, contracts, services and administrative support activities.
• Work with principal investigators to ensure required program or progress reports are completed as required by sponsors and funding agencies.
• Ensure compliance with contract/grant terms in accordance with University policies, state and federal regulations, sponsors, and funding agencies.
• Assist Financial Analyst with Monthly Account Statement (MAS) reconciling
• Initiate and process financial journal entries as needed
• Meet with PIs regularly to communicate budget status and develop financial plans;
• Provide the PIs with monthly financial reports with coordination from Financial Analyst.
• Process personnel effort on grants.
• Prepare and maintain appropriate periodic, special grant, and FRRBP operations reports to Departmental leadership and private investigators to facilitate departmental grant/contract financial planning.

Other Administrative Responsibilities

• Administer the FRRBP Graduate program training grant as well as other institutional and extramural fellowship funding sources. Assist in year-end close of accounts and preparation of financial reports and annual budgets in collaboration with the Radiation Oncology Department Administrative Officer.
• Facilitate purchasing processes for educational programs and research laboratory operations in coordination with Department purchasing agent.
• Perform other administrative support activities as assigned for the Department of Radiation Oncology and Free Radical and Radiation Biology graduate program.
• Maintain effective working relationships with all departmental faculty, research support staff, postdocs, graduate students, support staff and the public.
• Generate and review quarterly/yearly Personal Activity Reports for Free Radical and Radiation Oncology Department staff.
• Oversee, participate in and serve as primary contact for space analysis and facilities projects related to research areas including yearly CCOM space survey.
• Monitor departmental accounts (MAS) for efficiency and implement modifications as required.

Pay Grade: 4A https://hr.uiowa.edu/pay/plans

Percent of Time: 100%

Schedule: 40 hours per week, Monday – Friday, work hours between with work hours between 8:00 AM – 5:00 PM

Location: Iowa City, IA

Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. The complete information regarding the full benefits package may be viewed at*:*https://hr.uiowa.edu/benefits
• For more information about Why Iowa? click here

Qualifications

Education Required:

Bachelor’s degree in Business Administration or Accounting or an equivalent combination of education and experience.

Required Qualifications:

1-3 years experience with grant and contract administration.

1-3 years experience with government funding accounting or comparable contract administration.

Knowledge of current local, state, and federal grant regulations is required.

Demonstrated ability to contribute to the recommendations and implementation of new policies and procedures and interpretation of existing policies and procedures.

Proficiency in computer software applications including spreadsheet and database software and experience with large databases for data gathering and reporting.

Excellent verbal, written and interpersonal communication skills.

Excellent organizational skills with demonstrated attention to detail.

Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

Desirable Qualifications:

Knowledge of University of Iowa policies, procedures and regulations.

Experience with UI accounts payable and purchasing systems such as General Ledger System, EPro, MAUI, and HRIS.

Experience with academic research administration.

Experience with graduate program administration.

In order to be considered, applicants must upload resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Jennifer-L-Allen@uiowa.edu.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization.

Primary Location

Iowa City

Job

Administrative/Professional

Organization

Healthcare

Schedule

Regular

Full-time

Travel

No

Job Posting

Sep 9, 2026, 5:15:22 PM