Elections/Voter Registration Assistant

Posting number: 2026-00257

Department: Recorder

Job classification: Elections/Voter Registration Assistant

Posting type: Open

Categories: Community Services

Summary

Under the general supervision of the Election Director, performs work of routine difficulty in performing a wide variety of clerical and/or technical administrative duties in the organization and operation of elections and voter registration; performs related work in support of the election and voter registration process; and performs other related work as assigned.

Examples of duties

(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

· Prepares election supplies for polling locations and poll worker training classes.

· Assists the Election Coordinator with recruitment and training of seasonal election personnel.

· Participates in activities involved in inventory control, ordering, and storage of election equipment and supplies.

· Assists with the transport, delivery and return of voting machines and supplies to polling places.

· Maintains a warehouse in a safe, clean and organized manner.

· Assists with preventative maintenance of voting equipment and other election supplies.

· Participates in processing election ballots.

· Assists with the preparation of equipment in order to conduct elections.

· Assists with the testing of all programs, hardware and election equipment before and after each election to ensure proper functionality.

· Assists with aspects of Voter Registration (including, but not limited to: early ballot signature verification, input and maintenance of voter registration records, distribution of ballots, mass mail preparation, etc.) as needed..

· Assists with HAVA compliance by, inspecting locations of polling places for adequate facilities; works closely with the Election Director to update the facilities to meet the needs of the voters.

· Assists in the training of seasonal employees hired for election work.

· Travels to poll sites to assist with voting process; must be available to work irregular hours, weekends, holidays and evenings during election cycles.

· Assists in auditing election returns (election and voter registration audits) after each election.

· Assists in conducting recounts and hand count/early ballot audits, as needed.

Qualifications

· Knowledge of laws, rules, regulations, policies and procedures governing elections and voter registration.

· Knowledge of laws, rule, regulations and policies governing the retention and disposition of election records and material.

· Knowledge of HAVA and ADA requirements.

· Knowledge of voter registration procedures.

· Knowledge of operating principles of voting equipment and procedures for operation.

· Skill in using office equipment including computers with special emphasis in the use of voter registration software.

· Skill in troubleshooting and repairing computers and voting equipment.

· Skill in effectively communicating verbally and in writing.

· Ability to lift 50 lbs.

Supplemental information

High School Diploma or G.E.D, and one (1) year of experience in elections work; or an equivalent combination of education, training and experience; AND be registered to vote; AND a valid driver's license; AND be Arizona Elections Officer Certified or have the ability to become Election Officer Certified at the next available training date.