Judicial Operations Clerk

Posting number: 27-00349

Department: 444 Judicial

Job classification: GENERIC CLASS SPEC

Posting type: Open

Categories: Clerical & Data Entry, Legal, Customer Service, Office and Administrative Support

Summary

The Iowa Judicial Branch, in Polk County, seeks applicants for a Judicial Operations Clerk to perform a wide variety of clerical, secretarial, customer service, and data entry functions for efficient Juvenile Court Services operations and the integrity of court records.

This position will create/process case-related documents such as letters, police complaints, restitution orders, warrants, applications, motions, complaints, exhibits, and other official case and court-related documents. This position will provide customer service to assist Juvenile Court Services users in-person and on the phone with general requests. This position will also provide customer service and support for case information and processing for attorneys, judges, law enforcement, and other agencies. This position will participate in state and district level work groups to ensure efficiency and uniformity in processes.

The successful candidate willbe able to learnand navigatejuvenilecourtservicesrecord-specificcomputer programs andtechnology.The successful candidate willbe a team player with the ability and desire to assist Juvenile Court Officersand fellow team members; have the flexibility to adapt to constantly changing situations; be highly organized, detail oriented, with excellent communication and computer skills; and the ability to maintain confidentiality.This positionmaycoveradditionalcounties in the judicial districtandmay occasionally travel to other counties within the judicial district.

What’s?in it for you:?

• Collaborative,?positive professional work environment?
• Opportunities to make a widespread difference in the Iowa communities??
• Excellent benefits package?
• Paid Holidays/Vacation/Sick Leave?
• Iowa Public Employees’ Retirement System (IPERS) plan?
• Employee discount program?
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program??

The?pay?range for this position is $21.98 - $34.74 per hour. This is a contract-covered, FLSA non-exempt position.?The starting salary for new state employees?is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.?

Position classification is?determined?as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a?Judicial Attendant?as summarized below.?

Summary?

Support the daily operations of a courtroom, courtroom preparations, and judicial officers for efficient court operations.??

Examples of Duties and Responsibilities??

• Administer daily courtroom operations, courtroom preparation services, judicial?officers?support, jury management, and trial preparation services.?
• Ensure resources, equipment, services, and ADA accommodations are arranged, recorded, and delivered.
• Conduct courtroom preparations, including electronic device setup and digital recording management software use.?
• Assist?judicial officers during proceedings or other court-related sessions.?
• Assist?judicial officers by preparing orders, rulings, memoranda, correspondence, etc., as needed.??
• Provide customer service by responding to inquiries from judicial officers, court employees, attorneys, and the?general public.?
• Assist?with documentation, filing, and record-keeping services.?
• Other duties as assigned.??

Knowledge, Skills, and Abilities?

• Knowledge and understanding of court operations and?case?flow management.?
• Ability to provide support for a judge, such as calling parties into the courtroom for the next proceeding,?assisting?with exhibits, and drafting correspondence and orders.?
• Ability to communicate with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner.?
• Ability to?maintain?order in the courtroom and interact with upset or uncooperative people.?
• Ability to be flexible and adapt to changes in policies, procedures, directives, and amendments to laws and rules.?
• Ability to secure confidential information and maintain confidentiality.?
• Ability to proofread materials for grammatical, punctuation, and spelling errors.?
• Ability to prioritize work and meet deadlines.?
• Verbal and written communication skills.
• Problem-solving skills and attention to detail.?
• Reliable transportation and the ability to travel.?

The Iowa Judicial Branch is an Equal Employment Opportunity (EEO) employer.??Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations.??Please go towww.iowacourts.gov?and click on the Careers page.?

?Candidates need to complete the NEOGOV application and attach a cover letter and resume.??Final applicants are subjected to a criminal background check.??The Iowa Judicial Branch is an E-Verify employer.?

?This position is covered by a Collective Bargaining Agreement (CBA) with American Federation of State, County, and Municipal Employees, Iowa Council 61, AFL-CIO (AFSCME).?

?This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the “To Apply” section.?

?Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.?

Qualifications

The incumbent must meet the?minimum?requirements to qualify for the position.??

1. High school diploma (or high school equivalency diploma)??
2. Two (2) years of full-time?equivalent?professional office experience in business support, court, or legal support.?

Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.??

Additional Information

May be?designated?to give bond per Iowa Code?§602.8101.3?

Supplemental information

Preferred Qualifications

• Experience securing confidential information.
• Extensive data entry experience.
• Experience with EDMS/Case Management systems.
• Clerical/Secretarial experience.
• Attention to detail.
• Ability to prioritize work and meet deadlines.
• Ability to work independently.