School Health Services Clerk - Bilingual Spanish

Posting number: 26-27-00085

Department: BOARD OF EDUCATION

Job classification: School Health Services Clerk (Bilingual - Spanish)

Posting type: Open

Categories: Administrative Assistant

Summary

Performs a variety of clerical and administrative duties involving diversified routine office tasks to support the Greenwich Public School's Health Services Program.

Reports to the School Health Program Supervisor or designee.

Examples of duties

EDUCATION & EXPERIENCE:
Graduation from High School plus two (2) years' general office experience including clerical duties and customer service and the use of general office technology and software.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Oral and written proficiency in English and Spanish.

Demonstrated knowledge of general office procedures and practices, and business English and arithmetic.

Proficiency with Microsoft Office Suite Software (Word and Excel) as well as demonstrated ability to quickly learn industry-specific software.

Demonstrated ability to work in a school environment and maintain composure when dealing with students and/or parents.

Demonstrated ability to listen to and follow instructions.

Demonstrated ability to maintain standard clerical records and to prepare reports from draft material.

Demonstrated ability and willingness to maintain confidentiality.

Demonstrated ability to pay attention to detail and follow written and verbal instructions.

Demonstrated ability to deal tactfully, courteously and harmoniously with the public and other employees.

Ability to perform the physical requirements of the position, including the ability to carry reports, supplies and equipment weighing up to 25 lbs., and for some positions, the ability to lift and/or carry boxes of paper weighing up to 65 lbs.

Some assignments may require the ability to travel between schools/buildings.

Examination:
100% Written Exam
Pass/Fail Computer Skills Exam

Qualifications

Department: BOE
Division: Nursing Services
Bargaining Status: GMEA
Salary Range: F
FLSA: Non-Exempt
Date Created: March 2019

ESSENTIAL FEATURES:

Schedules appointments, arranges meetings, organizes schedules and coordinates activities.

Reviews health forms, as well as accident/incident forms, to ensure accuracy and completeness; follows up on any missing information or forms.

Receives, records and lists data from documents or records; maintains and makes corrections in detailed records; prepares simple correspondence and standard information; reports necessary information relative to change; proofreads forms or records for completeness of entry.

Assists public and/or parents and students with inquiries and complaints; performs general clerical duties such as answering the phone, filing, collating, preparing and distributing large mailings, copying, and general office help as needed.

Assists with reviewing and organizing immunization records for new student registration and withdrawal.

Performs data entry, creates simple spreadsheets, prepares routine correspondence, reports, letters and documents such as standardized forms and reports.

Maintains various manual or electronic files, classifies and files materials in a simple serial classification system and indexes routine materials.

Serves as receptionist, responding to public via phone or in person, retrieving and providing accurate information.

Orders and organizes supplies as needed; organizes office.

Performs related work as required.

Supplemental information

All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.

All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position. The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.