Administrative Coordinator 3

Posting number: 226037

Department: LA Used Motor Vehicle Commission

Job classification: ADMINISTRATIVE COORDINATOR 3

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry

Summary

Mission:

The Louisiana Used Motor Vehicle Commission is created for the purpose of developing and advancing the independent used motor vehicle industry, promoting and stimulating its businesses, and encouraging fair business practices to strive for fair competition. Further, the commission understands its role in representing the consumers of used motor vehicles and seeks to protect their interests by strengthening the relationship between dealers and consumers, assisting in dispute resolution, maintaining education programs to promote industry standards, and assisting the office of motor vehicles in enforcement of its laws related to used motor vehicle transactions.

Overview of this Role:

The Administrative Coordinator 3 (WAE) role is to assist in the review and processing of license applications ensuring they meet all relevant regulatory requirements and standards. This Administrative Coordinator 3 position appointment type is part-time. Incumbent in this position may not work more than 1.245 hours per year.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

Examples of duties

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

Administrative Coordinator 3 (WAE) provides administrative support to the Commission, assisting with the management of licensing workflows, answering inquiries, and offering guidance to applicants to ensure compliance with all state laws and regulations. This position requires strong attention to detail, organizational skills, and a deep understanding of licensing procedures and regulations within the used motor vehicle industry.

• Examine applications submitted for licensure to ensure compliance with the statutory requirements set forth by the Commission.
• Assesses and collects approximate license fees.
• Maintains required records for all licensure applicants, ensuring compliance with specific requirements, including the maintenance of a valid surety bond, garage liability insurance, business telephone, proper zoning, and the correct prescribed signage.
• Inputs all application data, including surety bond details, liability insurance, corporation information, and other relevant details for both existing and proposed dealers, into the complex multi-screen licensing software.
• A strong knowledge of the licensing software is essential to efficiently process applications and issue dealer and salesperson licenses.
• Scans all applications and corresponding documents related to each license after issuance and throughout the license year for record-keeping and compliance purposes.
• Contacts bonding companies and the Secretary of State’s Office to verify the validity of bonds, corporations, partnerships, LLCs, and LPs. Conducts bi-monthly insurance runs to confirm the validity of liability insurance and surety bonds for licensed dealers.
• Responds to numerous telephone calls from Compliance Investigators, licensees, prospective dealers, salespersons, and the general public.

Position-Specific Details:

Appointment Type: Classified WAE - 1,245-hour limit per year.

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are 7:30 AM to 4:00 PM, Monday - Friday.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Traci Lang
LOUISIANA USED MOTOR VEHICLE COMMISSION
225-925-3870
HR@lumvc.louisiana.gov