Administrative Specialist - Criminal Investigations Division

Posting number: 01854

Department: Sheriff's Office

Job classification: Administrative Specialist

Posting type: Open

Categories: Administration, Clerical & Data Entry

Summary

The Administrative Specialist is primarily responsible for meeting the administrative needs for the department. This position will have the ability to work independently on projects and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Examples of duties

Essential Functions:

• Provides general information and administrative support to department leadership.
• Prepares correspondence, reports, presentations, contracts, legal notices, bidding packets, commission agenda items, and other documents for the public, and various county and non-county agencies.
• Tracking and maintaining all files related to contracts and grants.
• Manages all files, policies and procedures for department.
• Responsible for voucher and payroll processes.
• Maintain, order, and distribute department equipment.
• Provides leadership and training to administrative staff.
• Assume duties of Administrative Assistant position in their absence.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures.

ADDITIONAL DUTIES in support of County Law Enforcement Criminal Investigations Division Essential Functions
• Utilizes Law Enforcement databases to identify unknown individuals, locate contact information for persons of interest and research phone numbers and address histories.
• Work with all social media platforms to submit preservations, submit search warrants and create profiles to locate persons of interest.
• Process digital extractions from various media sources to include cell phones, computers, drives and portable storage.
• Assist investigators with reviews of digital extractions, social media returns, reviews of body worn cameras and security footage.
• Maintain matters pertaining to Alcohol Compliance and Crime Victims Compensation.
• Maintain logs, including child abuse, sex cases, coroner, facility, DSS referrals, Hospice list and Co-op participants.
• Upload digital evidence into the current online database being utilized.
• Place physical evidence into the Rapid City Police Department Evidence facility in accordance to their procedures.
• Create Photo Lineups for investigators to use in their investigations.
• Monitor Jail communications for ongoing investigations and active prosecutions. Complete reports and download media as needed.
• Assist the CID Sergeants with the implementation of Alcohol Compliance Checks. This will include maintaining records, completing relevant reports and making required notifications to different persons/departments/agencies.
• Maintain supplies for CID.

This position specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Qualifications

Education and/or Experience Required:

• High School Diploma or GED.
• Five or more years of related experience.
• Possession of or ability to attain a valid driver’s license.
• Ability to operate standard office equipment and a computer with working knowledge of computer and software applications, including Microsoft Office programs.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Must be able to lift and carry up to 25 pounds.
• Must be able to talk, listen, and speak clearly on telephone and in-person.

Supplemental information

Working Environment:

• Work is performed in an office setting where noise and interruptions often occur.
• Depending on setting, office setting may be located within a secure setting.