Board Office Manager

About the Role

We are seeking a highly organized, proactive, and discreet Board Office Manager to support the Board of Directors and senior leadership by managing executive office operations and coordinating administrative and strategic activities for a client. The ideal candidate will have experience supporting Board Members, C-suite executives, or senior leadership teams within large corporate organizations, holding companies, or multinational businesses, with strong expertise in executive office management, stakeholder coordination, and handling confidential information with professionalism and discretion.

Key Responsibilities

• Manage the daily operations of the executive office supporting the Board of Directors.
• Coordinate and manage the BOD's calendars, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up action items.
• Handle confidential correspondence, documents, and sensitive information with the highest level of discretion.
• Coordinate communication between the Board of Directors and internal/external stakeholders.
• Monitor and follow up on key action items, ensuring timely completion.
• Organize executive meetings, board meetings, and corporate events.
• Maintain accurate records, filing systems, and executive documentation.
• Liaise with various departments to ensure smooth communication and execution of executive directives.
• Support strategic initiatives and special projects assigned by senior leadership.
• Ensure the executive office operates efficiently while maintaining professional standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• 5–8 years of experience as an Office Manager, Executive Assistant, or Executive Office Administrator supporting senior executives or Board-level leadership.
• Strong experience managing executive calendars, meetings, travel, and confidential documentation.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Strong organizational, multitasking, and time management skills.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience within a corporate or group organization is highly preferred.

Key Competencies

• Executive Office Management
• Board-Level Coordination
• Calendar & Meeting Management
• Executive Correspondence
• Travel & Event Coordination
• Document & Records Management
• Confidentiality & Discretion
• Communication & Stakeholder Management
• Time Management
• Problem Solving
• Organizational Skills
• Microsoft Office Suite

What We Offer

• Competitive salary and benefits package.
• Opportunity to work closely with executive leadership in a dynamic corporate environment.
• Professional growth and career development opportunities.
• Collaborative and high-performance workplace.